Ap clerk Job Description

Ap clerk Job Description Template

An AP Clerk manages and processes all transactions related to accounts payable. Responsibilities include invoice processing, payment approvals, and maintaining financial records. This role demands meticulous attention to detail and strong numerical skills.

Responsibilities:

  • Process and verify invoices and expense reports for accuracy and completeness
  • Ensure all invoices and expense reports are approved and properly coded
  • Prepare and process payments to vendors and employees
  • Reconcile vendor statements and resolve any discrepancies
  • Maintain accurate and up-to-date records of accounts payable transactions
  • Respond to vendor and employee inquiries regarding payment status and discrepancies
  • Assist with month-end closing procedures, including preparing journal entries and account reconciliations
  • Participate in process improvement initiatives to streamline accounts payable processes and increase efficiency

Requirements:

  • High school diploma or equivalent
  • Prior experience as an AP clerk or in a similar role preferred
  • Proficiency in basic accounting principles
  • Attention to detail and accuracy in data entry and record-keeping
  • Strong organizational and time-management skills
  • Ability to work independently and as part of a team
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office, particularly Excel and Word