Accounts Receivable (A/R) Clerk Job Description Template
Our company is looking for a Accounts Receivable (A/R) Clerk to join our team.
Responsibilities:
- Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary;
- Investigate and resolve billing discrepancies or misapplied cash transactions;
- Resolves collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department;
- Maintains records by microfilming invoices, debits, and credits;
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers;
- Resolves invalid or unauthorized deductions by following pending deductions procedures;
- Posts revenues by verifying and entering transactions form lock box and local deposits;
- Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment;
- Posts customer payments by recording cash, checks, and credit card transactions;
- Protects organization’s value by keeping information confidential;
- Collaborate with the Controller and Billing and Collections to maintain collection goals and general A/R performance levels;
- Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records;
- Accomplishes accounting and organization mission by completing related results as needed;
- Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation;
- Where applicable, evaluate and process insurance denials and/or late insurance claims.
Requirements:
- High degree of accuracy and attention to detail;
- Proven ability to calculate, post and manage accounting figures and financial records;
- Solid understanding of basic accounting principles, fair credit practices and collection regulations;
- Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software);
- Proficiency in English and in MS Office;
- Proven working experience as accounts receivable clerk, accounts receivable manager or accountant;
- Customer service orientation and negotiation skills;
- Data entry skills along with a knack for numbers;
- BAcc, BBA, BBA (Finance) or equivalent business experience.