Accounts payable specialist Job Description
Accounts payable specialist Job Description Template
An Accounts Payable Specialist manages outgoing bills and invoices, ensuring timely, accurate processing and payment. Responsibilities encompass invoice verification, record keeping, vendor liaison, and financial reporting. Expertise in accounting software is essential.
Responsibilities:
- Verify, prepare, and process invoices and expense reports accurately and in a timely manner.
- Ensure compliance with company policies and procedures as well as local, state, and federal regulations.
- Reconcile vendor statements and resolve discrepancies with vendors and internal departments.
- Manage accounts payable aging and ensure timely payments to vendors and suppliers.
- Assist with month-end closing processes and provide support for audits as needed.
- Collaborate with cross-functional teams to resolve payment issues and answer vendor inquiries.
- Maintain accurate and up-to-date records of accounts payable transactions and related documents.
- Identify opportunities for process improvement and implement solutions to streamline accounts payable processes.
Requirements:
- A bachelor's degree in accounting or a related field is required.
- At least 3-5 years of experience in accounts payable is preferred.
- Proficiency in accounting software, particularly in processing accounts payable, is necessary.
- Strong communication skills are essential in order to liaise with vendors and internal departments.
- Attention to detail is a must, as the accounts payable specialist is responsible for maintaining accurate records and identifying discrepancies.
- Ability to work independently and meet deadlines while managing a high volume of invoices is important.
- Knowledge of accounting principles and regulations, such as Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley (SOX) compliance, is a plus.
- Familiarity with Microsoft Excel and other accounting software is required.