Corporate Secretary

Job Responsibility:

ORGANIZATION OVERVIEW

Tikva Housing Society (“THS”) is a charitable non-profit housing society that provides access to innovative and affordable housing solutions, primarily for Jewish individuals and families. Tikva Rental Housing Society (“TRHS”) is a non-profit housing society that acquires, constructs, holds, supplies, and operates/manages and/or maintains housing accommodations and incidental facilities for low- and moderate-income families and individuals. THS and TRHS shall collectively be known as “the Society”.

Job Purpose

Reporting to the Board Chair and Executive Director, the Board Secretary plays a crucial role in ensuring the effective governance of the organization by supporting the Board of Directors. This position involves managing board operations, facilitating communication between board members and management, and ensuring compliance with board policies. The ideal candidate will have excellent organizational, communication, and interpersonal skills, with a strong understanding of board governance principles.

Duties and Responsibilities

Board, Staff & Committee Support

· Working with the Board Chair and Executive Director, support the internal and external preparation and distribution of various communications, such as board meeting agendas, materials, and minutes.

· Coordinate board meetings, including scheduling, logistics, and follow-up actions.

· Ensure board members have timely access to relevant information and resources.

· Supports staff and board of directors with board-level initiatives and implementation of new processes.

· Attends monthly board meetings (evening) and attends committee meetings, as needed.

· Maintain accurate records of board decisions and actions on SharePoint.

· Provide administrative support to all board committees, assisting in the preparation and distribution of committee materials and reports.

Governance

· Assist in the development and implementation of governance policies and procedures.

· Guide in compliance matters regarding board policies and requirements.

· Maintain corporate records and agreements.

· Manage documentation related to board and committee meetings, resolutions, and consents.

Communication

· Serve as a liaison between the board of directors and the management team.

· Ensure effective communication and information flow among board members, committees, and executives.

· Handle confidential and sensitive information with discretion and professionalism.

Qualifications

· Post-secondary education in a business concentration or equivalent experience in non-profit housing.

· Minimum one (1) year of recent related experience in non-profit housing or real estate.

· Computer skills including full Office 365 suite.

· Ability to work independently as well as collaboratively as part of a team.

· Excellent organizational, interpersonal, written, and oral communication skills with a strong attention to detail.

General Competency Requirements

· 3- 5 years of experience in board governance, administration or a similar role.

· Exceptional written and verbal communication abilities.

· Detail-oriented and highly organized.

· Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.

· Adaptability and the ability to manage multiple tasks.

· Communicates and interacts professionally and sensitively, while maintaining the highest levels of confidentiality and discretion.

· Identifies and resolves problems promptly.

· Excellent time management skills.

Working Conditions

Physical : Remote or seated at a desk in the office.

Mental : Attention to detail, with moderate periods of concentration.

Psychological : Engages in confidential conversations, effectively collaborates with diverse stakeholders.

Environmental : Primarily indoor work.

Hours of Work : Part-time. 10 hours/week. Daytime and occasional evenings.

Job Types: Part-time, Permanent, Casual

Pay: $27.93-$31.70 per hour

Expected hours: No more than 10 per week

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Evening shift
• Monday to Friday

Experience:

• relevant: 3 years (required)
• non-profit housing or real estate: 1 year (required)

Work Location: Hybrid remote in Vancouver, BC V6H 1G3