Receptionist

We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative tasks. Successful applicant will be self-starter with administration know-how, completing task, showing initiative, and demonstrating self-motivation.

As a receptionist, you will be the first point of contact for our firm. Our receptionist duties include offering administrative support across the organization. You will welcome clients and greet people. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Applicant should have a pleasant personality while being able to deal with emergencies in a timely and effective manner. Multitasking and stress management skills are essential for this position.

Responsibilities:

• Reception 9-5 Monday – Friday – open/close of office
• Greet and welcome clients as soon as they arrive at the office
• Direct clients to the appropriate person and office
• Answer, screen, and forwarding incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and materials
• Provide basic and accurate information in person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Technology adaptability- ability to use various software applications and managing social media accounts or access web/based programs required in office
• Arrange travel and accommodation as required
• Perform other clerical duties such as filing, photocopying, and assisting staff as needed
• Order office supplies, keep inventory of stock and occasional errands
• Proven work experience as receptionist, front office representative, or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Hands-on experience with office equipment
• Professional attitude and appearance
• Solid written and verbal communication skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school diploma minimum, additional certification in office management is a plus