Senior Business Analyst - Contract Lifecycle Management System (Clms) Project

Our healthcare client is seeking one (1) Business Analyst to support the planning and implementation of a comprehensive Contract Lifecycle Management System (CLMS). Intially 6 months contract with chances of multiple extensions up to 24 months. Fully remote but candidate must be located in BC, Canada. The project aims to transition existing contract management practices from largely manual, paper-based and inconsistent processes to standardized, scalable digital workflows within Oracle Fusion CLMS. The CLMS will support the management of contracts throughout their lifecycle, including contract initiation, approvals, execution, monitoring, reporting and oversight. The project will consider current and future operational requirements, integration with existing Island Health and provincial systems, including enterprise resource planning (ERP) systems, and the development of a comprehensive data and contract migration strategy. Scop of Work:The Contractor will provide senior Business Analysis services to support Phase 1 – Execution Readiness of the Contract Lifecycle Management System (CLMS) project. The Contractor will work under the direction of Island Health's designated project lead and collaborate with Island Health, BC Shared Health Services, Provincial Supply Chain and participating health organizations.Throughout the engagement, the Contractor will maintain an agreed work plan, monitor progress against established milestones, provide regular status updates and promptly identify risks, issues or dependencies that may affect the completion of required deliverables.The Contractor will be responsible for the following, not limited to, activities and associated deliverables:1. Current-State Assessment and Business RequirementsConduct stakeholder interviews, workshops and working sessions to gather and validate business requirementsAssess existing contract management processes, systems, data repositories and organizational capabilitiesIdentify process gaps, operational challenges and requirements for current and future contract and agreement typesDocument and prioritize business, functional and non-functional requirements, considering provincial shared services and procure-to-pay (P2P) dependenciesEstablish and maintain traceability between documented business requirements, identified business needs, future-state processes and assessed solution capabilitiesDeliverables:Level 1 (L1) current-state operating model and process maps, including gap analysisConsolidated and prioritized business requirements documentationRequirements traceability matrix linking business requirements to identified needs, future-state processes and assessed solution capabilities2. Future-State Operating Model and Process DesignDevelop a proposed target operating model outlining business capabilities, governance considerations, roles and responsibilitiesDocument proposed future-state contract lifecycle processes, including contract creation, approvals, execution, monitoring and reportingIdentify requirements for standardized workflows, contract classifications, risk-based approvals and system automationMap proposed data flows, integration points and dependencies with Island Health and provincial systemsFacilitate stakeholder review and validation of proposed processes and operating model recommendationsDeliverables:Proposed target operating model incorporating Island Health and provincial requirementsL1 future-state process maps, including data flows and integration points3. Solution Assessment and Execution ReadinessAssess the feasibility of leveraging the existing provincial CLMS solution, including potential enhancements required to meet Island Health's business requirementsCoordinate solution demonstrations and technical validation sessions with relevant stakeholders to assess existing CLMS capabilities against documented business requirementsConduct a fit-gap assessment identifying requirements supported by existing functionality, requirements that may be addressed through configuration or enhancements, and requirements that remain unmetEvaluate solution capabilities, technical considerations, integration requirements, risks and dependencies in collaboration with relevant stakeholdersDevelop detailed project costing for Island Health's CLMS implementation and ongoing licensing, including required and recommended modules, licence types and counts, implementation costs, and opportunities for cost mitigation or module additionsGather and document business requirements, anticipated licensing needs and other relevant information to support future costing recommendations for participating health authoritiesAssess existing contract data and repositories to identify migration requirements, data quality considerations and integration dependenciesDevelop a high-level recommended approach to data migration, including scope, sequencing, data preparation requirements and dependenciesPrepare solution recommendations and supporting analysis to inform business case development and project decisionsDevelop a proposed implementation plan and roadmap outlining recommended phases, key activities, milestones, resource requirements, dependencies and estimated timelinesIdentify anticipated implementation workstreams, required expertise and resource considerations necessary to support the next phase of the projectIdentify outstanding requirements, risks and decisions necessary to support progression into project executionProvide knowledge transfer and supporting documentation to designated Island Health resourcesDeliverables:CLMS fit-gap and feasibility assessment, including assessment of existing provincial solution capabilities against documented business requirements, identified gaps, recommended module and instance, supporting rationale and risksDetailed CLMS project cost assessment for Island Health, including implementation and ongoing licensing costs, required and recommended modules, licence types and counts, cost mitigation opportunities and module addition optionsSummary of business requirements, licensing considerations and relevant information to support future costing recommendations for participating health authoritiesData migration and systems integration readiness assessment, including a high-level data migration strategy, integration requirements, dependencies and recommendationsProposed implementation plan and roadmap, including recommended phases, workstreams, activities, milestones, resource requirements, dependencies, estimated timelines and prerequisites for executionExecution readiness assessment, including outstanding requirements, risks and recommended next steps4. Potential Subsequent Project PhasesFollowing Phase 1, Island Health may require continued business analysis services to support subsequent phases of the CLMS project, including:Development and refinement of detailed functional requirements, process specifications and user storiesBusiness analysis support for solution design, configuration, development and systems integrationData migration planning, validation, testing and user acceptance testing (UAT)Implementation readiness, deployment, change management and operational transition activitiesContinued stakeholder engagement, process improvement and business analysis activities.The total engagement may extend up to 18-24 months, inclusive of the initial six (6) month term.Milestones, deliverables and acceptance criteriaThe Contractor will complete the Phase 1 services and associated deliverables in accordance with the following target milestone schedule. Milestone dates may be adjusted with the Purchaser's written approval, provided such adjustments do not alter the approved scope, engagement term or authorized engagement value without appropriate authorization.Milestone 1 – Engagement planningTarget date: December 4, 2026Deliverables:Engagement work plan and deliverable schedule.Stakeholder engagement schedule.Acceptance criteria:Identifies planned activities, deliverables, key milestones and dependencies for all Phase 1 workstreamsIdentifies relevant stakeholder groups, anticipated engagement activities and required Purchaser inputsIdentifies the stakeholders, information sources, activities and dependencies required to develop Island Health implementation and licensing cost estimates as an early project priorityDemonstrates a reasonable approach to completing the Phase 1 deliverables within the engagement termMilestone 2 – Current-state assessment and business requirementsTarget date: January 15, 2027Deliverables:Current-state operating model and L1 process maps, including gap analysisPreliminary CLMS project cost assessment for Island Health, including estimated licence types and counts, required and recommended modules, available implementation and licensing cost information, and identified cost mitigation opportunitiesConsolidated and prioritized business requirements documentationInitial requirements traceability matrixAcceptance criteria:Documents material existing contract management processes, systems, organizational responsibilities and identified gapsIdentifies business, functional and non-functional requirements, including relevant contract and agreement typesRecords requirement priorities and stakeholder validation, including unresolved requirements or decisionsEstablishes initial traceability between documented requirements and identified business needs or current-state gapsIdentifies preliminary licensing requirements, including estimated licence types and quantities, required and recommended modules, and available pricing informationDocuments preliminary implementation and ongoing licensing costs, potential cost mitigation opportunities, assumptions and outstanding information requiring further validationMilestone 3 – Future-state operating model and process designTarget date: March 12, 2027Deliverables:Proposed target operating model.L1 future-state process maps, including data flows and integration points.Updated requirements traceability matrixAcceptance criteria:Identifies proposed business capabilities, governance considerations, roles and responsibilitiesDocuments proposed future-state contract lifecycle processes, including requirements for contract classifications and risk-based workflowsIdentifies material system integration points, data flows and operational dependenciesRecords stakeholder review, validation and outstanding matters requiring further considerationMilestone 4 – Solution assessment and technical readinessTarget date: April 16, 2027Deliverables:CLMS fit-gap and feasibility assessment and recommendationData migration and systems integration readiness assessment, including a high-level data migration strategyUpdated requirements traceability matrix reflecting assessed solution capabilitiesAcceptance criteria:Assesses documented business requirements against existing provincial CLMS capabilities.Identifies material requirements supported by existing functionality, potential configuration or enhancements, and outstanding gapsProvides a recommended CLMS module and instance, with supporting rationale, risks and dependenciesIdentifies material data sources, migration considerations, integration requirements and recommended next stepsMilestone 5 – Implementation planning and execution readinessTarget date: May 17, 2027Deliverables:Proposed implementation plan and roadmapExecution readiness assessmentFinal requirements traceability matrix and supporting project documentationKnowledge transfer to designated Island Health resourcesAcceptance criteria:The implementation plan identifies recommended phases, workstreams, key activities, milestones, resource requirements, dependencies and estimated timelinesThe execution readiness assessment identifies outstanding requirements, decisions, risks and prerequisites necessary to proceed into implementationFinal documentation is sufficiently detailed to inform subsequent project planning and business analysis activitiesDeliverables and supporting documentation are provided in editable formats and transferred to designated Island Health resourcesMust have:Post-secondary degree or diploma in business administration, information systems, finance, computer science or a related discipline, or an equivalent combination of education and relevant professional experienceMinimum ten (10) years of experience developing and delivering transformational financial or enterprise systemsExperience with contract lifecycle management systems (CLMS), enterprise resource planning (ERP) systems or procure-to-pay (P2P) processesExperience conducting business analysis, including requirements gathering, business process mapping, gap analysis and future-state operating model developmentExperience with Oracle Fusion applications or comparable enterprise platformsExperience supporting large, complex public-sector or healthcare organizationsNice to have:Relevant postgraduate education in business analytics, business administration, information systems or a related disciplineProfessional certification in business analysis, such as Certified Business Analysis Professional (CBAP), or an equivalent recognized designationThis posting is for an existing vacancy.#J-18808-Ljbffr