Finance Clerk - 35 Hours

TITLE:  FINANCE CLERK

POSITION NOTES:  35 hours per week

DEPARTMENT:  Finance

REPORTS TO:  Director of Finance or Designate

SUMMARY:

With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub-ledger and general ledger bank accounts. Works cooperatively with other employees and the public.

DUTIES:

• Coordinates the activities and financial information flow between accounting, other departments and outside agencies, including acting as a resource person, researching information and performing analysis as required.
• Prepares invoices for third party billings.
• Reconciles the accounting and payroll systems for invoicing payroll generated third party recoveries.
• Reconciles aged accounts receivable and communications with customers regarding outstanding accounts.
• Bank account maintenance, including:
• Reviewing and recording daily bank deposits
• Preparing the EFT payment file and uploads to the Financial Institution for payment.
• Preparing monthly bank reconciliations for District level bank accounts
• Liaise with Financial Institution representatives regarding day to day banking matters.
• Maintenance and reconciliation of general ledger accounts including prepaid, resale and revenue accounts.
• Under the direction of the Director of Finance or Designate and/or the Payroll Supervisor will be required to:
• Provides support to accounting and payroll staff including processing of vendor invoices and employee timesheets, and verification of related payroll and accounting batch edits to source documents
• Provides backup for Payroll Clerks as required.
• Prepares reports utilizing data from accounting, payroll and other systems.
• Assists with planning and developing reports utilizing data from accounting, payroll and other systems.
• Maintains the Finance Department internal forms.
• Assists with providing training and support for staff in the Finance Department.
• Inputs and retrieves data on the computer relating to the general ledger and payroll systems.
• Controls the signing of accounts payable cheques for distribution.
• Participates in special projects as requested by the supervisor.
• Provides input into stream-lining of accounting procedures.
• Answers enquiries and relays messages to and from staff and customers using telephone, computer, mail, facsimile, or in person.
• Composes, maintains and/or files a variety of documents such as invoices, supplier statements and correspondence.
• Duplicates, sorts, collates and staples materials.
• Performs other clerical or emergent duties.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Finance Clerk)

• Grade 12 diploma or equivalent.
• Completion of a 2 year program equivalent to a diploma in the CNC Accounting and Finance Diploma or equivalent.
• Completion of the first two courses of the Payroll Compliance Practitioners program, or equivalent.
• Five years of specific accounting experience within a large organization, or equivalent.
• One year of payroll experience working within a large automated payroll environment.
• Intermediate knowledge of computer accounting and spreadsheet applications.
• Knowledge of office procedures.
• Knowledge of accounting principles and practices.
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Proficient in numeric keypad skills.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Ability to maintain confidentiality
• Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

TOOLS AND EQUIPMENT USED

Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, cheque writer, printers, answering machine, calculator and other office related equipment.

PHYSICAL ABILITIES

• Sufficient vision to operate computer
• Fundamental ability to operate office equipment.
• Manual dexterity.

If you encounter a problem with the application software, please contact the help line at Make a Future.

**Only candidates that are shortlisted for an interview will be contacted**