Contract Services Coordinator

Job Responsibility:

Job Information Job Requisition ID: 58654 Ministry: Jobs, Economy and Trade Location: Red Deer Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary until November 1, 2025 Scope: Open Competition Closing Date: June 4, 2024 Classification: Program Services 4 Market Adjustment (024PSAMA) Salary: $2,757.39 to $3,604.17 bi-weekly ($71,967 - $94,068/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

Ministry of Jobs, Economy, and Trade

The Ministry of Jobs Economy and Trade delivers programs and policies to support economic development and attract skilled workers, promote safe, fair and healthy workplaces, leads child care and promotes trade and investment.

Role Responsibilities

Working within the framework of the Ministry's business plan, and reporting to the South Region Manager of the Training and Employment Services Branch, the Contract Services Coordinator (CSC) is responsible for creating and developing responsive labour market programs directly impacting Alberta's workforce.

Through collaboration, research, and analysis, the CSC identifies labour market needs and solutions to address current and anticipated skill and labour shortages. The CSC is also responsible for planning and procuring services using program policy. The CSC will evaluate and manage third party service providers via contracts.

Responsibilities include:

Within the context of the Ministry business plan, program initiatives, priorities, and outcomes, the purpose of the CSC job includes core roles and responsibilities of contract management:

• Labour market development - planning: Identify and assess labour market development needs, priorities, and trends by collecting, analyzing, and applying statistical data/reports and labour market information from internal and external sources.
• Labour market development - procurement: Develop procurement plans, Request for Proposals (RFP's), coordinate and lead the tendering/selection process
• Contract negotiation
• Contract management and performance to support successful programming
• Managing risk - ensure the Ministry's interests are protected by conducting a risk assessment, develop a monitoring plan, and implement process to performance manage the department risk; and monitor contracts for compliance
• Relationship management - apply discretion, professional judgment, and neutrality to resolve complex issues with external providers/contract, while effectively handling trusting transparent relationships; build and maintain effective networks; represent the Ministry in inter-departmental committees and cross-Ministry initiatives
• Reporting - develop recommendations for new strategies and programs that respond to evolving trends and issues in the local labour market and will increase workforce participation; develop and maintain internal reporting tools where system IT tools do not exist to respond in a timely manner to changing reporting needs by Management and Executive

Qualifications

University graduation in a related field plus 4 years progressively responsible related experience; or equivalent.

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Assets:

• Knowledge of the many legislative, inter-provincial agreement, inter-governmental agreements, policies and procedures impacting government funding agreements. These include, but are not limited to: Procurement Accountability Framework (PAF), Government Organization Act (GOA), Financial Administrative Act (FAA), Alberta Accountability Act, Agreement on Internal Trade (AIT), etc.
• Proven experience in & application of project performance management techniques
• Knowledge of essential skill and skill training theories and frameworks as well as career development theory, practice, and application, and adult education and training as it relates to contracting employment and training services
• Knowledge in client tracking systems
• Knowledge of project management/contract management
• Knowledge of all roles in 1GX or other department contract management computer systems/databases
• Knowledge of the Ministry's mandate and business plan priorities, organizational structures, protocols, and reporting structure
• Financial management: analysis, forecasting, monitoring, financial statement analysis, payment verification, etc.
• Knowledge of under-represented groups in the labour market, including indigenous persons, immigrants, youth, and mature workers

To be considered, your application must be accompanied with a cover letter that demonstrates how your education and experience make you suitable for the role. Your cover letter and resume will be used as screening tools to assess your written communication skills.

Applications without a cover letter will not be considered for the position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

Competencies for this position include:

• Agility - Demonstrated ability to manage and adapt to change. Ability to manage human, financial and physical resources within an operating environment.
• Drive for Results - Leadership skills, including demonstrated ability and comfort with decision making responsibilities, coaching and teaching, and the ability to inspire and build confidence in others.
• Develop Self and Others - Proven ability to foster partnerships and to achieve organizational goals within an organization.
• Systems Thinking - Effective leadership abilities combined with a strong commitment to operating within a team environment and the ability to motivate and inspire other to achieve common goals.
• Creative Problem Solving - Excellent analytical and decision-making skills.

Notes

There is one temporary position available until November 1, 2025, located in Red Deer.

This position is 36.25 hours per day, 8:15 am - 4:30 pm Monday- Friday.

This position also has required travel of 25-50% , supporting contract management monitoring functions. Candidate must possess a valid Driver's License.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

The final candidate will be required to undergo a security screening.

This competition may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service -
• Public Service Pension Plan (PSPP) -
• Alberta Public Service Benefit Information -
• Professional learning and development -
• Research Alberta Public Service Careers tool -
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs

How To Apply Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Lavanya Jothinataraj at View email address on ca.edajobs.com