Director Administration

Job Responsibility: Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Position Summary: Reporting to the Dean of Education, the Director of Administration (DA) provides leadership and expertise with respect to the Faculty's strategic initiatives. Develops close working relationships with senior leadership, Associate Deans and Chairs and leads a team of professionals, management and support staff. The Director oversees the implementation of short and long-term plans related to administrative services; analyzes trends in the Faculty, and works in collaboration with the administrative leadership of the Faculty to secure and allocate appropriate resources. Representing the Faculty at internal and external meetings, the DA is called upon to evaluate administrative needs and to approach issues with a knowledge of the administrative and academic priorities of the Faculty, budgetary realities and administrative structures. Primary Responsibilities:

• Provide professional guidance to Faculty of Education including Dean, Associate Deans, Chairs, Managers, Academic Directors and Faculty members. Provide financial expertise in the formulation, development and implementation of revenue generating strategies and policies.
• Plan, develop and implement supporting policies and administrative procedures in support of the Faculty in line with the University's overall mission of teaching and research.
• Lead the annual budget exercise for the Faculty as well as the annual planning and forecasting processes. Assess and develops Departmental/units budgets within the Faculty.
• Oversee the management, preparation, and analysis of fiscal reporting including financial statements and reports to satisfy University, Faculty and external stakeholders requirements. Finds funding solutions to meet Faculty short-, mid-, and long-term goals and priorities, ensuring ongoing compliance.
• Review and or draw agreements and Memorandum of Understandings and other legal documents ensuring legal and financial compliance. Develop related budgets and address financial implications for major donations.
• Oversee the development and implementation of new initiatives that support the strategic direction of the Faculty and as per direction from the Dean.
• Lead Finance and Human Resources senior staff in the Faculty as well as IT staff.
• Ensure the Faculty has the IT and other infrastructure necessary to support the Faculty of Education objectives.
• Represent the Faculty at internal and/or external meetings and committees.

Other Qualifying Skills and/or Abilities Minimum of 8 years of experience in a similar managerial role with operational responsibilities ideally at a Canadian university or institution of higher education. Solid knowledge and experience with budgeting and financial analysis. Supervisory experience in a university setting. Financial management and deep-dive analytical skills, including financial statement analysis and statistics. Excellent organizational skills. Strong active listening and communication skills (verbal and written). Ability to analyze complex issues and problem solve. Must operate with discretion, integrity and tact and remain composed when under pressure. Demonstrated ability to lead, coach and motivate staff as well as collaborate with and advise senior academic and administrative staff. Performance and client oriented; able to meet deadlines and demonstrate a high level of professionalism. Priority-setting abilities, and proven ability to manage multiple projects with specific deadlines, setting clear objectives, planning and implementing measures to achieve them. Experience using Banner FIS (including the Budget module) and HRIS systems, ideally Workday, as well as Crystal Reports, spreadsheet packages. Experience with Workday is an asset. Solid proficiency in both English and French (written and oral) is preferred. McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (4) on a scale of 0-4. Minimum Education and Experience: Bachelor's Degree 8 Years Related Experience / Annual Salary: (MPEX Grade 09) $109,240.00 - $136,550.00 - $170,690.00 Hours per Week: 33.75 (Full time) Supervisor: Professor Position End Date (If applicable): Deadline to Apply: 2023-11-21 McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, View email address on ca.edajobs.com .