Operations Assistant

About Upstream Data Inc.

At Upstream Data, we specialize in providing high-quality fabrication, field, mechanical, & machining services tailored to the oil and gas industry. Our Lloydminster facility is a fast-paced manufacturing environment focused on high-quality production, equipment longevity, and operational efficiency.

Position Summary

The Operations Assistant provides entry-level administrative and clerical support to the Operations Team. This role is crucial for maintaining organized production records, assisting with basic documentation flow, and ensuring general office efficiency for the Operations Department. The successful candidate will assist with initial data entry, learn foundational processes within the company's ERP system, and help maintain a smooth administrative workflow between the office and the shop floor. This is a full-time, on-site position based at our Lloydminster facility.

Key Responsibilities

Administrative & Office Support

• Perform general office duties to support efficient department operations, including filing, scanning, photocopying, and organizing production-related documentation (e.g., work orders, safety sheets, QA-QC).
• Coordinate the preparation and distribution of internal documents and packages.
• Assist in setting up and preparing new files, folders, and documentation templates.
• Serve as a reliable point of contact for routine administrative inquiries directed to the Operations Team.

Data Entry & Systems Integration

• Assist the Operations Team with basic data entry for production records, material usage, and work order status updates.
• Learn and assist with basic material tracking and inventory view functions within the ERP system.
• Run and distribute standard, pre-configured reports from the ERP system as directed.

Shop Floor Coordination

• Help coordinate the flow of materials or paperwork between the office and the warehouse/shop floor.
• Support the coordination of shop floor documentation and liaise with production leads for basic administrative needs.
• Engage cross-functionally with team members to assist with clerical tasks as needed to maintain production momentum.

Qualifications & Skills

• Education: High School Diploma.
• Experience: 0-1 years of experience in a clerical or administrative support role.
• Experience working within a manufacturing environment is considered a strong asset.
• Technical Skills: Proficiency in Google Suite and Microsoft Office tools.
• The ability to perform accurate, high-volume data entry is required.
• Competencies: Excellent organizational skills, high attention to detail, a proactive attitude, and a strong willingness to learn.
• Adaptability: Ability to stay organized and manage tasks effectively in a fast-paced industrial environment.
• Requirements: Ability to provide a clean driver's abstract.

Working Conditions & Hours

• Hours: Normal working hours are 8 working hours per day, between 8:00 am – 4:30 pm, Monday through Friday, with a 30-minute lunch break.
• Punctuality is essential; the employee is expected to start work no later than 8:00 am weekdays.
• Environment: This position is based on-site at an active manufacturing facility. The role requires regular interaction with production and operations personnel, and movement throughout the shop floor environment.
• Safety: The incumbent must be comfortable working in proximity to manufacturing equipment and must strictly adhere to all safety protocols and Personal Protective Equipment (PPE) requirements when entering the shop area.

How To Apply

We encourage you to apply directly through our website, or send your resume & cover letter to ***email_hidden*** with the subject line: Operations Assistant - Lloydminster - {your name}