Event Specialist (Coordinator)

The Event Specialist will be responsible for planning, managing, executing, and evaluating a community event which aligns with the Nunee Health Board Society’s mission, while fostering engagement, creating powerful sense of community, and enhancing community wellness.

Key Roles & Responsibilities:

Planning and Execution

· Coordinate with internal and external interest-holders to develop event outlines and content and ensure all programmatic content is aligned with organizational objectives.

· Work closely with NHBS Senior Leadership and designates to develop event materials, promotion event, and ensure optimal attendance.

Program Development and Management

· Lead the execution of the event by creating project plans, invitations, slide decks, participant materials, event surveys and follow-up communications.

· Identify and recruit subject matter experts and external partners to develop relevant and impactful content.

· Build and maintain relationships with vendors, sponsors, and community partners to support the event.

· Coordinate with Nunee staff to ensure alignment with organizational and department priorities as well as smooth event delivery.

· Identify opportunities for partnerships to enhance event impact and reach.

· Serve as the primary point of contact for event partners and sponsors, ensuring needs are met and expectations are exceeded.

Budgeting

· Assist to develop and manage event budget(s) ensuring cost-effectiveness and adherence to financial constraints.

· Negotiate vendor contracts and optimize resources to ensure cost-effective event delivery.

· Track event expenses; provide expended budget update as required.

Reporting and Evaluation

· Develop and track key performance indicators (KPIs) for the event to measure success and impact.

· Implement evaluation strategies, including surveys and feedback mechanisms to assess event effectiveness and identify areas for improvement.

• Prepare post-event reports, including metrics such as attendance, engagement, and financial outcomes as well as lessons learned and future recommendations.

Other Responsibilities and Requirements

• Manage on-site event logistics effectively, fostering a positive and collaborative work environment, proactively troubleshooting and creatively resolving day-of-event challenges.


• Cultivate strong working relationships with leadership to ensure clear communication and alignment on event goals.


• Have a strong understanding and appreciation of local Indigenous culture and history.


• Strong project management skills.


• Exceptional communication and interpersonal skills.


• Strong problem-solving skills.


• Highly organized and meticulous.


• Proficiency with event management platforms and software, budgeting tools and Microsoft Office Suite.