Recruiting Operations Associate

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Recruiting Operations Associate based in Canada. As a Recruiting Operations Associate, you will play a central role in supporting and optimizing the recruitment process within a fast-growing technology business. You will act as the operational backbone of the Talent Acquisition team, ensuring a seamless, efficient, and personalized experience for candidates throughout the hiring journey. From coordinating interviews and managing candidate communications to maintaining recruitment systems and supporting urgent hiring priorities, you will help the team attract and secure top talent. Beyond day-to-day coordination, you will identify operational bottlenecks, improve workflows, and introduce scalable solutions that increase efficiency. Working in a high-performance, fast-paced startup environment, you will collaborate closely with recruiters and senior leaders while developing valuable expertise in talent acquisition. This contract-to-hire opportunity also offers a potential pathway toward future Recruiter or Sourcer positions for high-performing individuals. Accountabilities: - Coordinate the end-to-end logistics of the recruitment process, ensuring candidates experience a seamless, professional, and personalized hiring journey. - Deliver high-quality candidate support by preparing and sharing personalized pre-interview information, managing communications, and coordinating LinkedIn outreach. - Manage recruiter calendars and schedule interviews with precision, adapting quickly to changes and prioritizing high-impact candidates. - Coordinate take-home assignments throughout the assessment process, ensuring deadlines, instructions, and candidate submissions are properly managed. - Maintain accurate and up-to-date candidate profiles within the Applicant Tracking System (ATS), particularly Ashby, ensuring all relevant documents and information are accessible to the appropriate stakeholders.

- Support recruiters in managing high-volume recruitment activities while maintaining speed, accuracy, and a consistently high standard of service. - Act as a key operational contact for urgent recruitment requests from leadership, including updating compensation bands, publishing new job requisitions, and coordinating hiring priorities. - Organize interviewer onboarding, training, and shadowing sessions to ensure consistent and effective evaluation processes. - Identify inefficiencies and operational bottlenecks within recruitment workflows and proactively implement improvements. - Explore opportunities to automate repetitive tasks, streamline administrative processes, and develop scalable systems that improve the overall effectiveness of the Talent Acquisition function. - Anticipate recruiting team needs, resolve scheduling challenges, and proactively address potential delays before they affect the hiring process. - Collaborate closely with recruiters, interviewers, and senior leadership to support recruitment objectives and continuously improve operational performance. Requirements: - A bachelor's degree in a relevant discipline. - Previous experience in a fast-growing startup, high-volume recruitment agency, or similarly dynamic environment is strongly preferred. - Strong organizational and administrative skills, with the ability to manage multiple priorities and competing deadlines effectively. - Exceptional attention to detail and accuracy, ensuring that candidate information, interview schedules, and recruitment documentation remain organized and reliable. - Excellent written and verbal communication skills, with the ability to interact professionally and confidently with candidates, recruiters, interviewers, and senior executives. - A strong sense of urgency and the ability to work quickly while maintaining high standards of quality and accuracy.