Administrative Assistant, Inbound & Outbound Transportation

Possibility to be located in Valcourt, Sherbrooke or Montréal.

YOU'LL HAVE THE OPPORTUNITY TO:

Administrative & Executive Support

• Provide day-to-day administrative support to two Directors (Inbound and Outbound Transportation) and the VP of Supply Chain as required

• Manage complex calendars, including scheduling meetings, coordinating availability, and organizing agendas

• Prepare meeting materials, presentations, and summaries

• Coordinate travel arrangements and process expense reports

Presentation & Communication

• Develop, format, and enhance high-quality PowerPoint presentations for leadership meetings

• Draft, edit, and format reports, correspondence, and other business documents

• Ensure clear and professional communication across internal and external stakeholders

Financial & Reporting Support

• Assist in the preparation and tracking of annual operating (OH/OPEX) budgets

• Support monthly forecasting and variance analysis

• Maintain accurate financial documentation and ensure proper cost coding

• Compile reports and dashboards to support decision-making

Operational & Coordination Support

• Manage purchase requests and follow up on procurement processes

• Maintain an organized filing system (digital and physical) for easy retrieval of information

• Handle confidential information with discretion

• Screen and prioritize communications (email, phone) for leadership

Cross-Functional Support

• Provide administrative support to the broader supply chain team as needed

• Coordinate meeting logistics (room bookings, materials, equipment)

• Manage service desk requests, mail distribution, and general office coordination

• Track team availability (vacations, absences)

Onboarding & Team Support

• Support onboarding of new employees (access requests, equipment coordination, onboarding materials)

• Act as a point of contact for administrative processes and team-related inquiries

• Participate in administrative team meetings to share best practices and improve processes

• Strong proficiency in Microsoft PowerPoint (advanced) and Microsoft Office Suite

• Excellent organizational and time management skills, with the ability to manage multiple priorities

• Strong written and verbal communication skills

• Good communication skills in French and English, both oral and written;
  *English is required because the person will have to read technical and regulatory documentation not available in French and communicate with international suppliers.

• Basic understanding of budgeting, forecasting, and expense tracking

• Ability to work with financial data and identify/explain variances

• High attention to detail and accuracy

• Ability to handle confidential information with integrity

• Strong problem-solving skills and proactive mindset

• Collaborative and adaptable, able to support multiple leaders
  
  

Preferred Experience

• Experience supporting senior leadership (Directors/VP level)

• Experience in supply chain, transportation, or operations environments

• Familiarity with financial tools, reporting systems, or ERP platforms

ACKNOWLEDGING THE POWER OF DIVERSITY

BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead!

For this reason, we value diversity and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.

AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.

Let’s start with a strong foundation - You want it, we have it:

• Annual bonus based on the company’s financial results

• Generous paid time away

• Pension plan

• Collective saving opportunities

• Industry leading healthcare fully paid by BRP

What about some feel good perks:

• Flexible work schedule

• A summer schedule that varies by department and location

• Holiday season shutdown

• Educational resources

• Discount on BRP products

WELCOME TO BRP

We’re a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 17,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it’s not about the destination: It’s about the journey.