Events Coordinator

As an Events Coordinator, you will support the planning and execution of company events and branding initiatives within the organization. Your goal will be to provide seamless logistical, administrative, and project coordination support that enables the successful delivery of employee, corporate, and brand-focused events. Success in this role requires strong organization, attention to detail, and the ability to manage multiple priorities while ensuring event logistics, communications, purchasing processes, and project administration activities are executed efficiently and effectively.What We Offer:
Work Environment –
Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a caféCompetitive Compensation –
Including an annual bonus plan, pension plan, and parking allowanceFlexible Benefits Plan –
In effect from day one and offers three levels of coverage to select from to meet your unique, personal needsPaid Vacation –
Plus an annualoptiontopurchaseadditionalvacation, tooWellness Support –
With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance ProgramOpportunity to give back to some amazing causes in our community –
Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching programYour Responsibilities:
Coordinate the planning and execution of company events in collaboration with the Event Manager and Event PlannersSupport the development and implementation of event plans, ensuring activities are delivered on time and align with business objectivesCoordinate the internal communications brief process, including receiving, tracking, filing, and facilitating the flow of communications requests to the appropriate teamsAssist with the planning and execution of employee and corporate events, including registration management, event staffing coordination, and attendee supportCoordinate event logistics, including venue requirements, materials preparation, transportation, scheduling, and vendor supportCollaborate with internal stakeholders to support event content development, branding, and overall event experienceManage the inventory, storage, distribution, and movement of event and promotional materialsSupport budget administration activities, including purchase order creation, invoice processing, expense tracking, and reportingYour Skills:
Strong organizational and time management skills with the ability to manage multiple projects and deadlines simultaneouslyEffective interpersonal and communication skills with the ability to collaborate across teams and stakeholder groupsAbility to prioritize competing demands and adapt to changing business needs in a fast-paced environmentStrong attention to detail and administrative skills, including coordination of documentation, purchasing, and project tracking processesYour Experience:
Post-secondary education in Marketing, Communications, Business Administration, Event Management, or a related field, or an equivalent combination of education and experienceMinimum of 2 years of experience in event planning, marketing, communications, administrative support, or a related areaExperience coordinating projects, managing logistics, and supporting budgets and purchasing processes is considered an assetTravel is a requirement of this position. A valid passport is required.The expected annual salary range for this position is $54,380 - $67,975. Placement within the range will be based on relevant experience, qualifications and skills.Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’screated when our people from different backgrounds, identities, cultures and experiences share their unique perspectives.Diversity is key to our success and inclusion is everyone’s responsibility.Job Requirements - Work Experience
MarketingJob Requirements - Education
Undergraduate
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