Civic Addressing Coordinator

Halifax Regional Municipality is inviting applications for the permanent position of Civic Addressing Coordinator in Planning & Development.
Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.
Reporting to the Principal Planner of Planning Information Services, this position is responsible for the administration of HRM’s Civic Addressing and Asset Naming Programs, with a focus on the delivery and updating of commemorative naming and municipal asset identification initiative. The Civic Addressing Coordinator is responsible for the development, implementation, revision, and enforcement of by-law regulations (C-300 Civic Addressing By-law), policies (Administrative Orders #29 and #46), procedures, and standards relating to these programs. The position assists with the development and implementation of the program budget and annual business plan, while acting as a technical advisor and mentor to the Civic Addressing/Asset Naming team to ensure all municipal standards and daily work activities are maintained.
This position is appointed by the Chief Administrative Officer (CAO) to administer and enforce By-law C-300, as well as Administrative Orders #29 and #46. Under Administrative Order #46, the Coordinator is directed to manage the commemorative naming process and the naming of municipal assets including streets, buildings, parks, vehicular bridges, and ferries, which includes the submission of formal recommendation reports to Regional Council for approval. Furthermore, Administrative Order #29 directs the position to lead the renaming and renumbering process for public and private roads and General Service Areas. This role is expected to perform public consultation support, Civic Addressing, Asset Naming, Public Education activities, communicate with Councillors, MLA’s, and other political officials on matters related to civic addressing issues, and prepare reports and presentations for the public, Committees or Council.
DUTIES & RESPONSIBILITIES
Provide leadership and coordination to staff dealing with Civic Addressing and Asset Naming items
Provide Leadership and support to two committees of Council: HRM Civic Addressing Public Safety Committee and HRM Asset Naming Committee (This position chairs, co-ordinates, and prepares reports for both committees and Council)
Leads the development of, in partnership with stakeholders, policy options, analysis and reports on Civic Addressing issues for the municipality, HRM Civic Addressing Policies (Administrative Order #29), HRM Asset Naming Policies (Administrative Order #46), and By-law C-300 (Civic Addressing By-law)
Manages civic addressing projects and planning studies, reviews consultant proposals and verifies contract expenditures and compliance
Prepares business unit and corporate responses to federal, provincial, and crown corporation policy statements, proposed legislation and other initiatives affecting the interests of the municipality and its citizens
Prepares business unit responses to media inquiries on Civic Addressing and Asset Naming issues
Leads multi-year, complex projects that impact multiple communities or discipline areas
Leads projects of regional, strategic, or corporate significance
Lead public consultation approaches required to support Civic Addressing, Asset Naming, and Public Education activities
Provides support and leadership to HRM Corporate Real Estate regarding to implementation of Admin. Order 55 (Respecting HRM Sponsorship Policy) and 56 (Respecting HRM Sale of Naming Rights Policy)
Develop project plans and provide project management expertise for civic address corrections and Asset Naming activities and projects
Prepare reports and presentations for Regional Council, Community Councils and Committees of Council on Civic Addressing, Asset Naming and other Planning issues
Attend and present at meetings, as required
Acts as witness in legal proceedings as necessary and provides expert advice at the Utility and Review Board and Court
Coordinate and maintain documentation relating to program procedures, policies, and practices within Planning Information Services
Assist with the development of annual budgets and business plans for the Civic Addressing and Asset Naming Programs
Coordinate work schedules, and priorities for staff working on Civic Addressing and Asset Naming initiatives
Mentoring of the Planning Information Analysts and Planners
Prepares and presents detailed reports and recommendations on planning matters to staff, Boards, Committees, and Councilors and serves as liaison to such committees
Ensure coordination of Civic Address and Asset Naming programs activities with partner agencies and departments
Liaise with developers and companies on matters relating to civic addressing
Liaise with citizens, members of the public, media officials, and community groups to address concerns and questions on civic addressing topics
Liaise with Councillors, MLA’s, and other political officials on matters related to civic addressing issues (street signs, community signs, boundary reviews, etc.)
Other duties as required
QUALIFICATIONSEducation & Experience
University Degree in Planning, Geography, Information Management or Spatial Analysis and a Technical Diploma in Planning, GIS, or Spatial Analysis
Minimum of three years of work experience gained in a position in a planning, engineering, or geomatics environment, preferably in a municipal setting
Experience working in municipal civic addressing
Minimum of two years of work experience with ESRI Suite of products (ArcGIS Pro, AGOL, ArcMap)
Experience with electronic permitting systems and the management of databases (such as POSSE)
Eligible for membership in the Canadian Association of Certified Planning Technicians
Eligibility to become a Licensed Professional Planner as per the NS Professional Planners Act is considered an asset
Fully competent in all aspects of the Planning Information Analyst positions
A valid driver’s license is required
Technical/Job Specific Knowledge and Abilities
Thorough knowledge of civic addressing and asset naming processes, procedures, policies, and by-law regulations
General knowledge of planning and development processes, procedures, policies, and by-law regulations
Demonstrated ability to interpret maps and subdivision plans and work with scales
Strong knowledge of leadership practices, financial management, budgeting, and general business principles
Proficient in the following computer applications – ESRI Suite of Products, Microsoft Office
Well-developed research, analytical and writing skills
Proven policy, procedures, and regulatory preparation skills
Strong data analysis and maintenance skills
Demonstrated project planning & management skills
Demonstrated public consultation and presentation skills
Security Clearance Requirements:Applicants may be required to complete an employment security screening check.
Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.
COMPETENCIES:Analytical Thinking, Visioning, Strategic Thinking & Innovation, Networking/Relationship Building, Developing Others, Organizational Awareness, Decision Making, Communication, Customer Service, Teamwork and Cooperation, Valuing Diversity.
WORK STATUS:1 Permanent, full-time position.
HOURS OF WORK:Monday to Friday, 8:30am to 4:30pm, 35 hours per week. Flex options to work outside of these hours and hybrid may be available.
WORK LOCATION:3rd Floor of Duke Tower (5251 Duke Street, Halifax NS).
CLOSING DATE:Applications will be accepted until 11:59 pm on Monday, November 9, 2026.
This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.
Please note:We thank all applicants for their interest in this position. Only those applicants selected for an interview / testing will be contacted.
To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.
Shortlisted candidates will be required to provide proof of their qualifications, including, but not limited to, educational credentials, professional licenses, and relevant certifications.
During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link: Accommodations | Hiring | Employment | Halifax
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