Manager, Corporate Office

Temporary Full-time (Maternity Leave Replacement)

Looking for a career opportunity with an established and reputable national organization that makes a real difference in women’s health, values its employees and offers a comprehensive total compensation package including a hybrid working from home program?

The Society of Obstetricians and Gynaecologists of Canada (SOGC) is the national voice for women’s health in Canada with a mission to lead the advancement of women’s health through excellence and collaborative professional practice.

The SOGC has over 4,000 members, comprised of: obstetricians; gynaecologists; family physicians; nurses; midwives and allied health professionals working in the field of sexual and reproductive health.

Since 1944, the SOGC continues to be a leading national and international authority on sexual and reproductive health and on evidence-based training and education. The SOGC leads the development of 12–17 clinical practice guidelines per year and hosts three regional continuing medical education meetings, and an Annual Clinical and Scientific Conference. The SOGC also coordinates and hosts in-person and virtual academic programs for participants at all stages of their career: medical students, residents and practicing health professionals.

Hybrid role based out of the SOGC’s office in Ottawa, Ontario.

POSITION DESCRIPTION

Reporting directly to the CEO, the Manager, Corporate Office plays a key role in ensuring SOGC’s regulatory compliance and overseeing corporate operations.

The Manager, Corporate Office is also responsible for planning and coordinating all SOGC Board and Board Committee activities, including the Annual General Meeting, and providing executive support to ensure the smooth functioning of SOGC’s governance activities.

The role requires a high degree of judgment, autonomy and organizational awareness, together with the ability to manage complex priorities, lead cross-functional initiatives and work effectively with senior leaders and stakeholders.

KEY RESPONSIBILITIES

General

• Monitors risks and ensures that the SOGC is compliant with CASL and CNCA.
• Participates in the development and deployment of corporate policies.
• Monitors and evaluates corporate policies, procedures and operational processes, identifies opportunities for improvement and works with the leadership team to implement effective solutions.
• Develops, updates and implements corporate knowledge management processes and procedures.
• Produces quarterly Key Performance Indicator Reports and other corporate reports as required.
• Identifies corporate needs and gaps and works collaboratively with leadership team members to develop and implement practical solutions.
• Serves as initial point of contact for incoming external relations matters and initiatives (i.e.: colleges, corporate sector, international stakeholders).
• Oversees reciprocity agreements.
• Develops, prepares and modifies documents including correspondence, reports, drafts, memos and emails.
• Maintains an electronic and hard copy filing system.
• Leads and oversees special projects as assigned by the CEO, ensuring they are effectively executed on time and within scope and budget, as applicable.
• Leads and coordinates cross-functional initiatives, building effective relationships with internal and external stakeholders to support organizational priorities.
• Serves as back-up to the Executive Assistant, providing support as required to ensure continuity of executive office operations.
• Performs other related duties.

Board of Directors

• Coordinates all meeting requirements in a timely manner including scheduling, preparing agendas, providing all supporting documents for Board members, producing accurate minutes of meetings, following-up on action items.
• Liaises with President and CEO for Board and Executive agendas.
• Maintains Board online portal.
• Organizes Board orientation, working with President and the Senior Leadership Team.
• Maintains the Board and President’s manuals, ensuring that they are up to date and compliant.
• Organizes the Board awards process.
• Organizes Board dinners, coordinating with Communications for all ceremonies and speeches, for the Board and Presidential cycle.
• Coordinates VIP selection and prepares invitations.
• Organizes the induction ceremony and serves as protocol officer for that event with the event planner for appropriate space and catering at face-to-face meetings where required.

Nominations and Talent Acquisition Committee of the Board

• Maintains records including terms of reference, committee membership and policies and procedures.
• Maintains accurate records of the Board members, their terms of office including dates for re-election or term completion.
• Manages the nomination and election processes for the Board Directors.
• Manages the nomination and selection processes for SOGC awards.

Governance Committee

• Provides administrative support to the Governance Committee.
• Works with the CEO to Ensure compliance with federal and provincial board governance laws.
• Maintains historical records.

Finance Committee

• Provides administrative support to the Finance Committee.
• Works with the CEO and Treasurer to ensure compliance with federal and provincial board governance laws.
• Follows-up on financial statements and audit requirements.
• Maintains historical records.

QUALIFICATIONS, EXPERIENCE and KEY SKILLS

• University degree, college diploma or combination of relevant education and professional experience.
• 7+ years of progressively responsible experience in senior administration, operations, project management and supervisory or leadership roles.
• Excellent communication skills in English and French (written and verbal).
• Proficiency in MS word, MS Excel, MS Visio and MS Outlook a must.
• Proficiency in SharePoint an asset.
• Strong project management skills, with the ability to manage multiple priorities, complex workflows and competing deadlines.
• Strategic thinker with strong research, analytical and problem-solving abilities and excellent attention to detail.
• Demonstrated ability to exercise sound judgment, operate with a high degree of autonomy and handle sensitive matters with discretion.
• Excellent leadership and interpersonal skills, with the ability to collaborate across functions and build credibility with stakeholders at all levels.
• A strong level of confidentiality is required.

ADDITIONAL JOB REQUIREMENTS

• Ability to work weekends and overtime.
• Some travel may be required.

SALARY RANGE

• $85,000–$100,000 annually.

The final salary offered will be determined based on the successful candidate's qualifications and experience, as well as internal equity considerations.

The SOGC is an equal opportunity employer and encourages all qualified applicants to apply. SOGC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

This posting is for an existing position. Artificial Intelligence will not be used to screen, assess or select applicants for this position. We thank all applicants for their interest; however, only those selected for an interview will be contacted.