Administrative Assistant for the Interdisciplinary Occupational Health Team

DEPARTMENT: Occupational Support Services

ANTICIPATED START DATE: 16 Nov 2026

BARGAINING UNIT: Management and Non-Bargaining

JOB TYPE: Permanent full-time

SCHEDULE: Day, 8 and 12-hour shifts. Work schedule may be changed to meet operational needs.

LANGUAGE REQUIREMENTS: Bilingual essential

NOTE: Applicants must attach a resume to their application.

SOMMAIRE DE L'EMPLOI:

The incumbent is primarily responsible for coordinating activities within the interdisciplinary Occupational Health team. This role includes managing access, coordinating conference calls and telephone calls, coordinating schedules, and handling the administrative aspects of the attendance program. The incumbent provides extensive administrative support to various local and regional services. They perform high-level and complex secretarial and clerical work which requires carrying out tasks that are often difficult, technical, and confidential with minimal supervision. The incumbent also handles various other administrative tasks and demonstrates discretion and diplomacy.

EXIGENCES:

• Recognized postsecondary training in secretarial studies or office administration;
• Training in medical terminology or completion of such training within the specified timeframes;
• Minimum of five (5) years of experience in a medical administrative secretary position;
• Any other combination of education and experience deemed relevant and equivalent may be considered;
• Proficiency in Microsoft 365 and knowledge of other software used within the network;
• Knowledge of Zoom, Intrahealth, and Parklane, and willingness to enhance knowledge and skills to meet operational needs;
• Strong organizational skills, effective time management, and ability to establish priorities;
• Demonstrated communication and interpersonal skills;
• Positive attitude, collaborative spirit, and adaptability;
• Attention to detail and demonstrated ability to adapt to change;
• Ability to travel occasionally as part of the job;
• Ability to work independently and as part of a team;
• Physical ability to perform the assigned work;
• Good work history (performance and attendance);
• Adherence to professional ethical principles, the Network's management philosophy, and organizational values;
• Compliance with the rules of confidentiality set by Vitalité Health Network.

• The above requirements may be verified through oral, written or practical tests during the selection process.
• Should there be no fully qualified applicants, this position will not necessarily be reposted. If you wish to be considered for this position and meet most of the requirements, you are encouraged to apply at this time.
• The employer reserves the right to shorten or extend temporary assignments for operational reasons.
• We thank all applicants. However, only those selected will be contacted.