Accounts Payable Supervisor

South Shore Regional Centre for Education

The South Shore Regional Centre for Education (SSRCE) practices the culturally responsive pedagogy approach in providing an inclusive, diverse, equitable, safe and healthy education that supports learning and success both personally and academically to the 59,000 residents of Lunenburg and Queens Counties, an area of 5,250 square kilometres and a total of 23 schools.

Regional Centres for Education have Employment Equity Policies and/or processes and we actively encourage applications from under-represented groups, particularly people of African Nova Scotian, African Canadian and African ancestry and Mi’kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application.

Accounts Payable Supervisor

Bridgewater, NS

Manager of Finance

Non-Union

Permanent - 7 hrs/day

Immediately 

Qualifications:

• Completion of community college business administration diploma with a concentration in accounting.
• Minimum of 3 years experience in the field of accounting and all aspects of accounting procedures, preferably accounts payable.
• Effective communication and interpersonal skills.
• Proficient in MS Office (Excel, Access and Word software).

Characteristics:

• Team player demonstrating effective and cooperative working relationships with all employees.
• Skill in analyzing and interpreting financial data.
• Excellent time management and data handling skills.
• Ability to apply knowledge of accounting and finance with minimum supervision.
• Good verbal and written communications.

Task Dimensions

Leadership and Supervision:

• Supervise, train, and support Accounts Payable staff in the performance of duties
• Assign and coordinate workloads based on operational priorities
• Review work to ensure accuracy, completeness, and compliance with procedures
• Conduct performance evaluations and support professional development
• Maintain a current listing of departmental responsibilities and staff assignments

Accounts Payable Operations Oversight:

• Oversee the accurate and timely processing of all invoices, payments, and adjustments
• Ensure all payment runs are processed in accordance with established schedules and approvals
• Ensure all required approvals are obtained prior to payment processing
• Provide support and direction for complex or escalated transactions
• Backfill Accounts Payable functions as required

Financial Control and Risk Management:

• Ensure strong internal controls over accounts payable processes, including verification, authorization, and documentation
• Review expenditures for reasonableness and escalate concerns as appropriate
• Oversee the reconciliation of supplier statements and resolution of discrepancies
• Review corporate credit card transactions prior to processing and ensure appropriate documentation and approvals
• Review telecommunications and similar recurring charges for accuracy and reasonableness
• Ensure all payments related to contracts and leases are processed accurately and supported by appropriate documentation

Payment Management and Vendor Relations:

• Develop and communicate annual payment schedules to stakeholders
• Ensure payments are issued in accordance with established timelines and cash management practices
• Respond to vendor inquiries and resolve issues related to invoices and payments
• Liaise with vendors, employees, and management to resolve documentation or approval issues
• Facilitate the setup and maintenance of vendor records in accordance with established processes

Financial Reporting and Period-End Responsibilities:

• Perform and/or oversee all month-end and year-end accounts payable transactions and reconciliations
• Prepare accounts payable accruals, analyses, and supporting schedules
• Compile and verify data for periodic financial and administrative reports
• Support the preparation of monthly, quarterly, and annual financial reporting

Process Improvement and Documentation:

• Identify opportunities to streamline and improve accounts payable processes
• Develop, maintain, and update Accounts Payable procedures and documentation
• Support implementation of system enhancements and process changes

Stakeholder Support and Training:

• Provide technical guidance and training to Accounts Payable staff
• Deliver training and presentations to departments on accounts payable processes, including employee expense claims
• Act as a resource to staff and management on accounts payable policies and procedures

Audit and Compliance:

• Support internal and external audit requests by providing documentation and responding to inquiries
• Ensure compliance with applicable legislation, policies, and internal controls
• Maintain organized and accessible records to support audit and financial reporting requirements
• Comply with the Occupational Health and Safety Act and Regulations

 Other Duties:

• Order and maintain accounts payable supplies
• Meet deadlines and manage competing priorities
• Complies with Occupational Health and Safety Act and Regulations.
• Performs other related duties as required

BACKGROUND/SECURITY CHECKS:

The South Shore Regional Centre for Education requires all newly hiredemployees to provide a satisfactory Criminal Record / Vulnerable Sector Check and a Nova Scotia Child Abuse Register Check. We will accept checks completed within the last 3 months. 

Regional Office based positions require travel and candidates may be required to provide a valid driver's license.  Some school based positions also require travel and candidates may be required to provide a valid driver's license.

Thank you for your interest in the South Shore Regional Centre for Education, however, only those shortlisted for an interview will be contacted.