Conflict and Digital File/Records Clerk (12-Month Contract)

We are currently seeking a Conflict and Digital File/Records Clerk to join our Toronto office for a 12-month contract.

More About Us

With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in Human Resources Law and Advocacy. Labour and Employment Law is the foundation of the firm’s growth—the depth and scope of our expertise in Human Resources Law is the Hicks Morley advantage.

Hicks Morley is a rapidly growing firm; we have five offices in Ontario: the main office is located in Toronto, and regional offices located in Waterloo, London, Kingston, and Ottawa. We act for over 1,000 employers in the public and private sectors.

The Opportunity

As a Conflict and Digital File/Records Clerk, you will support the continued maintenance of firm records by addressing day to day requests and changes within Aderant.

The ideal candidate will be proactive, technically savvy and highly organized.

Compensation

The expected compensation range for this position is $51,100 to $66,900 per year, commensurate with experience.

Responsibilities

Firm Correspondence

• Monitor the Aderant Issues inbox and address incoming messages accordingly.
• Assist with any queries from all firm members regarding the maintenance of clients and matters in Aderant, conflict searches, contact changes in Aderant and reactivating clients and/or matters in Aderant.

Database Management

• Open new clients and matters in Aderant.
• Manage clients and matters in Aderant including, but not limited to, moving matters to appropriate clients, consolidating clients and matters, correcting duplicates, reactivating matters and updating contact changes.
• Ensure appropriate lawyers are associated with clients and matters and complete re-assignments as necessary.

Other

• Learn and use available technology to enhance work product including, but not limited to, Aderant, ShareFile, Adobe, Electronic Signatures, Microsoft Office.
• Maintain and update job skills and knowledge by participating in development opportunities within the firm.
• Other duties as assigned.

Minimum Requirements

• Experience as a records professional, ideally in a professional services environment. Experience working with Aderant is an asset.
• Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies.
• Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld.
• Attention to detail.
• Clear and concise written and verbal communication skills.
• Client service oriented.
• Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate.  

Application

This posting is for an existing vacancy. 

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Every firm has a culture, and ours is no exception. We work in the human resources area, so we are ‘people’ people. We have a very diverse client base, from manufacturers to social service agencies – and are passionate about understanding our clients, their businesses, and their needs.

Hicks Morley is an open and respectful workplace which fosters creativity, legal innovation and excellence in our clients’ interests. We are committed to recruiting and hiring the best candidates for all roles, and from diverse backgrounds and experiences. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability.