Senior Contract Administrator

Number of Vacancies:
1
Department:
Commercial Management (20001220) - Head & Staff - Commercial Management (30000598)
Salary Information:
100,318.40 - 125,434.40
Pay Scale Group:
09SA (CAN/S/J/09SA)
Employment Type:
Regular
Weekly Hours:
35
Off Days:
Saturday and Sunday
Shift:
Day
New or Existing Vacancy:
New
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision:
Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission:
To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
What You Will DoYou will be responsible for leading contract management and administration for various Fleet overhaul programs along with Operating and Maintenance, Materials Management, Shared Services, and Enterprise contracts including evaluation, negotiation of commercial aspects in accordance with TTC's policies and departmental procedures.
Additionally, you will review vendors' submissions such as change requests, amendments, invoices, notices, and other contractual correspondence to ensure compliance with contracts terms and conditions and the scope of the work.
Your role will include reviewing, interpreting and analysis of contract requirements, tenders, and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of TTC.
You will manage and be responsible for stakeholder relationships and optimize commercial management processes.
You will identify and advise on the resolution of a range of critical issues to resolve contractual inconsistencies, irregularities, and other related issues eg vendor performance.
The Senior Contract Administrator will be expected to enforce contractual obligations and conditions by engaging internal legal representation and providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc. Escalates complex, high-profile issues/matters to the Commercial Manager.
Your role will include being responsible for accurate administration of various contract records, such as changes, variations, Invoices, amendments, correspondence, notices etc. in the Contract Management System.
You will lead assigned contracts and the respective progress, analyze internal data, and prepare and provide status reports to management and project teams, as required.
You will lead post-award administration for stock and non-stock items, contract amendments, supplier escalations, performance management, and delivery assurance of critical operational stock and non-stock materials.
The incumbent will lead various tasks related to supplier relations including developing scoreboards for delivery, quality, spend and cost savings. Maintaining KPIs for top suppliers, performing evaluations, leading NCR reviews, corrective action meetings with suppliers, improving supplier performance.
In this role, you will be required to analyze rationale for contract changes/amendment/claims and implementing claims avoidance and mitigation practices/strategies.
What Skills Do You Bring
Apply analytical skills
Communicate in a variety of mediums
Create, document, and manage information and records
Understand and apply administrative policies, processes, and procedures
Use office technology, software, and applications
What Qualifications Do You Bring?
Completion of a post-secondary college diploma or university degree in a related discipline (e.G., Finance, Engineering, Law etc.) or a combination of education, training and experience deemed to be equivalent
Post-award Commercial management experience within a Transit agency or similar industry
Strong knowledge, and experience in post award contract administration practices in complex operational and public agencies environments.
Ability to read and comprehend technical issues related to Fleet overhaul and operational contracts as well as a very good understanding of legal and commercial issues and practices related to tender and contract law
Strong knowledge of contracting principles, processes, methods, practices as well as accounting and scheduling principles
Proven experience in managing and leading projects and contracts in a multi-functional environment
Strong knowledge of data management and reporting tools and ability to extract and report insights to assist top management with decision making.
Knowledge of quality assurance and quality control principles, practices, and methods to lead the implementation of controls for contract management processes
Strong knowledge of claims management techniques and practices in a large-scale, multi-faceted environment
Solid negotiation and oral written/presentation skills to manage contract administration and commercial management issues
Ability to multi-task, prioritize work and take a proactive and independent approach to handling various competing tasks.
Sound interpersonal and oral/written/presentation skills to present complex and/or new ideas with clarity and simplicity, consult with all levels within the organization and in the field, and work effectively with specialists across multiple sectors.
What We Offer
Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
A comprehensive package that covers health, dental, vision and more.
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues well-being.
Commitment to EDIThe TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at View phone number on ca.hrm.tc or View email address on ca.hrm.tc. Any information received related to an accommodation will be addressed confidentially.
General Prohibition in Hiring ProcessThe TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:
The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
You will not disseminate or disclose to any person any interview question.
Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.
Relatives of TTC EmployeesThe TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
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