Operations Manager

Overview

Beth Shalom Synagogue is seeking a highly organized and detail-oriented Operations Manager to run the day-to-day administration, facilities, and event logis-tics of our synagogue. This full-time position is ideal for someone who enjoys being the hub of a community, has a knack for logistics, and takes pride in making sure everything gets done — even when it means rolling up their sleeves.

This role is not just administrative — it's operational. You will manage processes, support communications, ensure the building and calendar are coordinated, and serve as a reliable point of contact for staff, members, and volunteers.

Key Responsibilities

Synagogue Operations

• Manage day-to-day operations of the synagogue office
• Maintain and update synagogue records and files, including membership, Yahrzeits, and donations
• Answer phones, greet visitors, and respond to member inquiries
• Handle mail, office supply orders, and vendor coordination
• Track and coordinate service provider appointments (e.g., janitorial, snow removal)

Scheduling & Facilities

• Maintain the synagogue's master calendar, including lifecycle events, rentals, and programs
• Liaise with custodial staff, caterers, and renters to ensure smooth building use
• Ensure facilities are prepped for events and services, in coordination with relevant parties

Administrative Support & Board Liaison

• Prepare board packages, take minutes, and attend monthly board meetings
• Ensure filing systems and vendor records are current and accessible
• Work closely with lay leaders and clergy to support synagogue administration
• Coordinate High Holiday logistics (seating, communications, ticketing, etc.)

Event & Catering Coordination

• The Operations Manager will support weekly programming and events, particularly those involving food or kitchen use — both routine synagogue events and lifecycle celebrations. Responsibilities include:
• Coordinate or delegate all food-related logistics, including for Kiddush, High Holidays, and rentals
• Manage vendor communication, ordering, and price/budget tracking
• Shop for supplies as needed and manage kitchen stock
• Coordinate catering and kitchen-use logistics (setup, cleanup, inventory)
• Collaborate with volunteers or committees as needed to execute food-related elements of programs

Finance & Recordkeeping

• Liaise with the bookkeeper and treasurer as needed
• Prepare cheque requisitions, process invoices, and support financial reconciliation
• Database Management, Marketing & Communications
• Maintain and update the synagogue's membership database and CRM
• Manage website updates, newsletters, social media, and external marketing
• Support the board and rabbi with basic reporting: membership counts, demographic breakdowns, participation trends, etc.

Skills & Qualifications

• Exceptional organizational skills and attention to detail
• Strong communication skills, both written and verbal
• Comfort with technology (Google Workspace, CRM/databases, shared calendars)
• Ability to prioritize, multitask, and meet deadlines independently
• Comfortable coordinating volunteers and interacting with a broad range of people
• Familiarity with Jewish customs, holidays, and synagogue life is an asset, but not required

Compensation & Schedule

Full-time role (Monday–Friday), with occasional evening/weekend availability during major holidays and events

Salary range: $50,000–$60,000, commensurate with experience, standard benefits package

To apply: Please send a letter of interest and resume to Erin Wright, President, Beth Shalom Congregation, at ***email_hidden***.

Applications will be reviewed on a rolling basis through August 30, 2026; the position will remain open until filled.