OHS Administrator

Job Responsibility: Affiliation: MoveUP Employment Status: Full-Time Regular Salary: $2,173.00 Biweekly Workplace Flexibility: No Posting End Date: August 23, 2024 As the province's largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.2 million customers. We're actively seeking new talent to join our mission of transforming B.C.'s energy landscape. As one of BC's Top Employers with a diverse team of over 2,600 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C. Responsibilities Provide administrative assistance support to the department which include scheduling appointments and meetings, preparing agendas, presentations, and background materials, taking meeting minutes, etc. Enter data for incident reporting and documentation management, ensuring data and reports are completed in an accurate, complete, and timely manner. Utilize company information to compile and reconcile OHS information, including a variety of safety statistics and measurements, reports and other information; maintain accuracy and integrity of information, identify source documents, and determine appropriate manner to collect, manipulate and format information for ease of reference. Plan and coordinate events such as safety forums, workshops, and other activities for the department such as venue booking, room equipment and set up, catering, distribution of meeting information and material, etc. Maintain accuracy accounting of expenses in accordance with established policies and procedures. Process departmental invoices, reconcile expenses and ensure accuracy in account codes and approvals in accordance with company policies. Prepare information including correspondence, reports, presentations, spreadsheets, etc. Develop and maintain effective office filing and record keeping systems, administrative practices, and procedures. Receive, redirect and respond to calls. Receive incoming correspondence and respond and/or redirect to appropriate personnel for action. Preparation/distribution of mail. Prepare monthly health and safety performance and activity reports to an agreed format. Oversees the monthly Safety Scoop newsletter. Performs duties of a minor nature related to the above duties which do not affect the rating of the job. Requirements Successful completion of Certificate in Safety Management, Business Administration or a related field from an accredited post-secondary institution. Two years recent and directly related experience Strong organizational and interpersonal skills Ability to prioritize tasks and complete assignments in a manner that optimizes departmental effectiveness Ability to exercise judgment, tact and discretion in preparing, disclosing and handling information Ability to interact with all levels of internal and external contacts in a professional, clear and courteous manner in order to represent the interests of others Ability to work within demanding work schedules including tight timeframes Ability to prioritize tasks and complete assignments in a manner that optimizes departmental effectiveness. Ability to communicate effectively both verbally and in writing. Intermediate knowledge of computer systems operations, environment and peripherals and various applications software in use in the department (SAP & suite of MS Office products (Word, Excel, PowerPoint), Power BI and Visio). Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community. FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles .