Event Planner Intern — Master-Level Internship - Startup Programs

Job Title: Event Planner Intern – Startup Programs

Company: NovaForge / AI Venture Lab

Location: Hybrid, Remote (both options available)

Duration: 520-hour internship (both full-time and part-time available)

Compensation: Hourly ($32/hour)

Start Date: Immediate placement + Flexible ongoing start dates

Recruiting & Compensation Disclosure — NovaForge roles are listed and administered via the Breezy HR account of our sister company, Vosyn Inc. All application and recruiting communications will come from Vosyn's team. Compensation for NovaForge roles is equity‑only: any grants (and related plan documents) are issued by Vosyn Inc., not NovaForge, and are subject to Vosyn's equity plan and required approvals. This notice is for transparency only and does not by itself constitute an offer of employment or of securities.

Company Overview

NovaForge AI Venture Lab is an accelerator and incubator at the forefront of driving Artificial Intelligence innovation, propelling impactful projects across diverse industries. Operating in the dynamic environment of Office146 at Etobicoke, NovaForge AI Venture Lab nurtures cutting-edge advancements and provides a launchpad for transformative AI solutions. Supported by intelligent processes and industry-leading best practices, it offers start-ups the resources they need to thrive. Joining means becoming part of this vibrant ecosystem, where interns contribute to high-impact projects that shape the future of AI. Our incubator fosters a spirit of entrepreneurship, underpinned by intelligent processes and leading industry practices. We're currently spearheading a considerable IPO initiative, a true unicorn in its genesis. We invite you to be part of our exciting journey and make your mark on the future of AI.

About the Role

We are seeking for an Event Planner Intern to join our AI Venture Lab initiative. This role will focus on organizing events and networking opportunities to engage investors and key stakeholders, supporting our mission to establish a dynamic AI incubator in Etobicoke. You'll work closely with senior leaders, gaining firsthand experience in the rapidly evolving AI startup landscape.

About the Placement

We have a scheduled ongoing placement immediately and an ongoing bi-weekly placement. We are screening candidates for Fall 2025 and Spring 2026 to align with academic internship schedules. Your placement can be either full-time or part-time but must be a minimum of 520 hours to complete our program. We allow flexibility to avoid any conflicts with academic responsibilities. Please outline your ideal placement date or term and any constraints you may have.

What You'll Do

• Event Planning: Organize and coordinate investment-related events, from logistics to scheduling and participant engagement, in alignment with our strategic goals.
• Stakeholder Engagement: Facilitate interactions with investors, partners, and team members, ensuring a collaborative environment that supports the AI Venture Lab's growth.
• Market Research: Perform research to inform event themes, content, and strategy, connecting our initiatives with industry trends and business objectives.
• Reporting & Collaboration: Develop event reports and presentations with the team, showcasing outcomes and providing insights to stakeholders.
• Professional Development: Stay current with trends in event planning, investment, and AI technology, enhancing both your skills and NovaForge's competitive edge.

About You

• Educational Background: Currently pursuing or completed a Master's in business, event management, hospitality or related fields.
• Experience: Demonstrated interest or academic background in event planning, stakeholder engagement, hospitality or related fields.
• Organizational Skills: Excellent planning and organizational skills to coordinate events smoothly.
• Communication Skills: Strong verbal and written communication, with an ability to connect effectively with diverse audiences.
• Passion for AI & Business: Enthusiasm for the intersections of technology, finance, and event planning.

Don't worry if you don't check every box—what matters most is your passion for learning, curiosity, and your willingness to contribute to the team.

Additional Perks

• Be part of the exhilarating journey of a start-up transitioning to an IPO.
• Engage directly with senior management and advisory board members.
• Hands-on experience in the AI startup ecosystem.
• Opportunities to work closely with industry leaders and entrepreneurs.
• Enhance your CV with a wide array of experiences unique to NovaForge AI Venture Lab.
• Get priority consideration for full-time roles post-internship.

Duration and Compensation

This is a full-time & part-time, paid internship with flexibility for your placement options and starting dates. Location or academic constraints should not deter you from applying. The compensation will be $32-$35 per hour, commensurate with experience and qualifications.

We are an equal-opportunity employer committed to creating a safe, diverse, inclusive environment.

Application Process

1. Application Submission: Candidates are invited to submit their resumes and cover letters through our career portal.
2. Written Questionnaire: Selected candidates will receive a set of 10 written questions to assess their fit and technical knowledge.
3. Video Questionnaire: Candidates who successfully pass the written assessment will be asked to answer 10 additional questions to be submitted in a video format to further evaluate their skills and cultural fit. The ability to video record your answers will be required.
4. Evaluation: Our team will review the responses to both questionnaires. Candidates who meet our criteria will be invited to the next stage.
5. Orientation Session: Successful candidates will be invited to participate in an orientation session where they will learn more about NovaForge, our projects, and what to expect during the internship. After this session, you will be given the opportunity to opt-in if you believe that this internship is for you.

DEI and Workplace Safety

NovaForge AI Venture Lab is committed to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and supported. We believe that diversity of thought, background, and experience enriches our company culture and enhances innovation. We are an equal-opportunity employer and encourage candidates from all walks of life to apply. As part of our commitment to creating a safe and healthy work environment, we prioritize workplace safety, adhering to all relevant regulations and promoting a culture of responsibility. We believe that a safe and inclusive workplace is essential for the well-being and success of our team members. Join us in building a workplace that values diversity, prioritizes equity, and ensures the safety and well-being of every individual.

Please note: At NovaForge, we hire on a rolling basis, so we encourage you to apply as soon as possible. While we operate with flexibility, we also cater to academic semester work terms to align with school schedules, ensuring a smooth transition for students joining us.

Be a part of a fast-growing global organization that values diversity of thought, experience, and culture. Our interns come from top universities worldwide, and we invite you to contribute, learn, and grow with us on this exciting journey.

Please note that only candidates who apply through our website will be considered for the role.

Apply Now!

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