MISC 26/27 - 14: Finance Coordinator (Full Time)

JOB

POSTING MISC 25/26 - 14

Division Services Centre

Finance Coordinator

Full Time, 12 months per year

(35 hours per week)

Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates.

Position: Reporting to the Finance Manager, as a hands-on member of GSACRD's Finance Department, the Finance Coordinator will be responsible for administering accounts payable, procurement, corporate purchasing systems, fee management systems, and providing financial and operational support to schools and Division Services Centre departments. The position ensures compliance with Division policies, applicable legislation, and sound financial practices while supporting continuous improvement of business processes. This position requires technological literacy in the use of appropriate accounting software such as spreadsheets and databases. As this is a responsible administrative position, experience in administrative, project coordination, or leadership roles is required.

Duties to Commence: As soon as possible

Qualifications and preferred requirements

• Post-secondary training in accounting, bookkeeping or a related field.
• Financial Experience in a multilevel organization and/or a school jurisdiction.
• Experience in procurement would be an asset.

Duties and Responsibilities

• Committed to being a model and witness to Christ-centered education values and beliefs.
• Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation.
• Conduct the accounts payable function for the division:
  • Review all Invoice Entry Web (IEW), Employee Entry Web (EEW) and other invoice entries to ensure appropriate approvals, vendors, coding and amounts, and ensuring transactions follow the Division's purchasing procedures
  • Vendor management
  • Process weekly accounts payable runs, including both EFT and cheque payments
  • Track and follow-up on outstanding cheques and other vendor issues
  • Ensure internal controls are maintained throughout the accounts payable cycle
• Complete the annual T4A processing.
• Assist with grant reconciliation and reporting.
• Assist with monthly invoicing and accounts receivable as directed by Finance Manager when required.
• Maintain Visa Cards for all division users, including:
  • New visa applications
  • Cancellation of cards
  • Updating and maintaining purchase limits and default general ledger codes
  • Collect, track, file and retain all completed statements, ensuring all users have submitted their approved statements
  • Review completed statements, ensuring appropriate receipts, approvals and GST amounts and ensuring transactions follow the Division's purchasing procedures
  • Upload monthly transactions into the general ledger accounts
  • Identify and track inappropriate purchases
• Procurement:
  • Ensure compliance with trade agreements and Division purchasing policies
  • Advise and support school administration and Division Services Centre staff
  • Coordinate competitive procurement processes (RFQs, RFPs, tenders) as required
  • Communicate with customs broker when required and manage CARM Client Portal
  • Perform other related duties as assigned
• Support the maintenance and use of the fee management system:
  • Assist school office support staff in creating and adjusting fees
  • Add new general ledger accounts to the system
  • Training of school staff
  • Create and assist in the maintenance of custom digital forms for school activities
  • Perform other related duties as assigned
• Ensure that all school staff are informed of and follow all appropriate financial policies, guidelines and procedures.
• Liaises with appropriate levels of professional groups as related to the Finance Coordinator.
• Cooperate with external auditors and provide information to them as requested.
• Other duties as assigned by the Finance Manager.

For more information on this position, please contact:

Katlin MacDonald, Finance Manager

Phone: View phone number on ca.workus.org

Only online applications will be accepted.

Note: Although all applications are appreciated, only candidates who are selected for interviews will be contacted.