Export Documentation Coordinator

Job Responsibility: Position: Export Documentation Coordinator Department: Documentation Job Type: Full-time, Permanent Location: Hybrid - 1751 Rue Richardson, Montreal, QC H3K 1G6 About Ray-Mont Logistics: Ray-Mont Logistics is a dynamic and growing organization dedicated to being the essential link in the international business logistics supply chain. We offer a comprehensive range of logistics services, including loading, transportation, and storage of surplus products. We are currently looking for a full-time Export Documentation Coordinator to join our vibrant team. The successful candidate will play a key role in supporting our export operations by ensuring that all necessary documents are accurately prepared and filed. The ideal candidate will embody Ray-Mont's core values: Quality, Flexibility, Performance, Commitment, Attitude, and Innovation. Work Schedule: Monday to Friday, 9:00 am to 5:00 pm, Hybrid (3 days in office) Note: The employee will be required to be present at the office every day during the initial 3-month training period. After training, the employee will be required to attend the office 3 days a week, with additional in-office days as needed. Key Responsibilities:

• Prepare and review export documentation, including bills of lading, certificates of origin, marine insurance, packing lists, and commercial invoices for specific customers.
• Ensure that all documents comply with international trade regulations and standards and stay informed about changes in export laws and regulations.
• Coordinate with logistics agents, steamship lines, and terminals to arrange shipments and address any issues that arise.
• Maintain accurate and organized records of all export transactions and documentation.
• Provide customers with shipment updates and resolve any documentation-related inquiries.
• Identify and resolve discrepancies or issues in documentation to prevent shipment delays.
• Prepare reports on export activities and performance metrics for management.

Qualifications & Skills:

• Minimum 1 year of relevant experience in the logistics/shipping industry, customer service, office administration, or a similar role.
• High School Diploma required; post-secondary education in Logistics/Supply Chain or related field preferred.
• Proficiency in SAP, Microsoft Office Suite (Excel, Word, Outlook), and specialized logistics software.
• Excellent typing and data entry skills.
• Strong verbal and written communication skills in English (French is an asset).
• Strong attention to detail, multitasking ability, and adaptability to different situations.

Preferred Qualifications:

• Experience handling ocean export documentation.
• Experience preparing and issuing Ocean B/Ls and other export documents (Certificate of Origin, CNCA Certificate, Invoicing).
• Knowledge of export regulations, CAED regulations, and a thorough understanding of Incoterms.
• Experience with sailing schedules, resolving freight discrepancies and customer complaints, file estimation and closing, and managing high volumes of general correspondence with customers and carriers.

Work Environment: Corporate office setting in Montreal, QC. What We Offer:

• Competitive salary with potential increases based on experience and performance.
• Comprehensive group insurance plan, with employer contribution.
• RRSP program with employer contribution.

Ray-Mont Logistics is an equal opportunity employer. We encourage applications from all qualified candidates, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. At Ray-Mont Logistics, we are committed to fostering a diverse and inclusive workplace.