Staff Scheduling Associate

Job Responsibility:

Company Bio

Our family of four hospitals play an integral role in improving lives and creating healthier communities. We work together as one team across our hospitals to provide local and regional health care services, and also work in partnership with our communities to improve access to high-quality care, close to home. We are incredibly fulfilled by the work that we do, and proud of our dynamic teams of staff, physicians and volunteers who care deeply about our patients, and each other. We don't just serve our communities, we are part of them. We live here, raise our families here and, quite often, retire here in the community that we love. Quinte Health is always looking for compassionate, dedicated people to join our team. We have a wide range of exciting roles, some which involve working across more than one of our hospitals, and some which are situated at just one hospital.

Position Summary

As a member of the Staff Scheduling Team, reporting to the Staff Scheduling Manager, the Staff Scheduling Associate supports the day-to-day staff scheduling needs for their assigned portfolio and assists with other areas across Quinte Health as requested. The incumbent will work independently and be a contributing member of the Staff Scheduling Team. The Staff Scheduling Office operates days and evenings, seven (7) days per week, 365 days per year. The Staff Scheduling Associate will be responsible for creating, updating and maintaining schedules and records for payroll processing, proactively managing staffing in a collaborative effort with leaders to balance staffing across the organization, and completing employee shift call-outs and awards for their assigned areas. This temporary contract is for approximately 15 months.

Required

• Post-secondary education in Business/Office Administration, or equivalent combination of education (minimum of grade 12) and working experience
• Must have demonstrated typing and other basic clerical skills including advanced Microsoft Office programs experience
• Must have an understanding of working within the parameters of collective agreements
• Minimum of 3 years' previous experience in an administrative and customer service-oriented role
• Demonstrated ability to work in a team environment

Duties

• Creates unit schedules within timelines and collective agreement language
• Works collaboratively with department leaders and confers with Managers and Clinical Operations regarding staffing and scheduling requirements to ensure all units are appropriately staffed
• Works positively and effectively as a team member within the Corporate Staff Scheduling Team,
• Completes employee shift call-outs to schedule needs and maintains and updates shift call-out records,

• Maintains and enters schedule changes and updates as required throughout the schedule period. • Provides interpretation, with HR assistance, of collective agreement language pertaining to scheduling, staffing, overtime and premium situations

• Develops and generates reports through the collection and analysis of data utilizing the automated shift call-out and scheduling platforms (Vocantas and UKG)
• Promotes and implements appropriate procedures for efficient workflows and continuous improvement
• Other duties as assigned

Equal Opportunity

We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at View phone number on ca.edajobs.com or View email address on ca.edajobs.com for assistance.

Physical Demands Analysis

Strength

• Required Rarely - lifting average 5-10 pounds' maximum 15 pounds, carrying, pushing/pulling.

Mobility

• Required Often - prolonged sitting, and
• Required Occasionally - standing and walking on hard surfaces, bending/stooping.

Dexterity

• Required Often - prolonged fine finger movements,
• Required Frequently - gripping/grasping, eye/hand coordination, and
• Required Briefly - reaching with both hands.