Senior Administrative & Governance Coordinator

Senior Business Administrator – New Brunswick
At Eckler, we know it’s our people who make us great at what we do, and we’re recognized as one of Canada’s Most Admired Corporate Cultures. Come join our team!We are looking to add a Senior Business Administrator to our growing Administration Team. This full-time role will be based in our Fredericton office 5 days a week. This role uniquely combines client administration with hands-on program and local office support, offering a varied and engaging opportunity for someone who enjoys working across multiple functions and stakeholder groups. If you are someone who is highly motivated, has a fine eye for detail, can juggle multiple tasks and take initiative to proactively tackle projects, then this may be the opportunity for you!This posting is for an existing vacancy that we are actively seeking to fill.Key responsibilitiesKey Client Support– Coordinate and support Committee and Board meetings, including scheduling, agendas, materials, and logistics– Serve as recording secretary and support meeting follow-up, including minutes and action items– Maintain Committee records, documentation, and shared information platforms– Support AGM and governance-related activities– Administer Committee member expenses and per diems and process related invoices– Support financial administration activities, including expenditure tracking, reporting, and budget support– Assist with quarterly and annual financial reporting, audits, and regulatory or tax filings– Coordinate and liaise with third-party service providers and advisors– Support Committee projects and other related duties as required– Financial management supportKey Craft Support– Book one-on-one meetings with Financial Wellness Consultants– Collect information provided by individuals and maintain organized electronic client files– Enter client-provided data into internal systems and tools– Monitor shared program email inboxes and triage inquiries to the appropriate resource– Prepare client and program reports using webinar participation and survey data– Set up and support webinars using virtual meeting platforms– Book travel related to program delivery and meetings– Prepare and issue invoices for Financial Wellness Clients– Respond to and triage inquiries received through a toll-free phone line, as required– Order and coordinate distribution of program materials (e.G., workbooks)Office Management– Manage/track inventory and restocking of required office and/or kitchen supplies– Provide on-site technical support coordination, mail/courier support as necessary– Manage/coordinate facilities related maintenance– Work on special projects and support staff locally and in other offices as neededWhat we’re looking for– Experience supporting boards, committees, or senior governance bodies– 5+ years of related work experience– Strong organizational, communication, and administrative skills– Experience with financial administration or public-sector environments is an asset– Ability to manage multiple priorities and work with internal and external stakeholders– Advanced skills with Microsoft Office (Word, PowerPoint, Excel, Outlook, and Teams), Adobe products– Confident working independently and taking pride and ownership in tasks– Strong project management skills– Strong verbal and written communication skills– Outstanding interpersonal skills– Values teamwork, client service and quality in detailed work– Prior working experience at a professional services firm is an asset– Strong aptitude for time and project managementWhat we offer– Award winning corporate culture– Active and employee led corporate social responsibility groups– Collaborative and engaging atmosphere– Working with colleagues across Canada– Competitive compensation in terms of salary, bonus, and benefits (commensurate with experience level)– A collegial, comfortable work environmentWho we areEckler is Canada’s largest independent actuarial consulting firm. Our purpose is to care and to do right by people so that together we can achieve a brighter, more secure future. Based in Canada and the Caribbean, we’re a team of committed and highly skilled professionals consulting in the areas of pension, retirement, financial wellness, investment, group benefits, insurance, change management and communication and technology. Owned and operated by its active Principals, the company has earned a reputation for service continuity and high professional standards. Eckler is a founding member of Abelica Global – an international alliance of independent actuarial and consulting firms operating in over 20 countries.At Eckler, we value diversity of all types. Our organization is made up of smart, collaborative, and thoughtful people with a wide range of backgrounds, skills, and experiences. We are committed to an inclusive, diverse, and accessible workplace and encourage all interested applicants to submit a cover letter and resume for consideration. Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request View email address on ca.hrm.tc intelligence (AI) tools may be used during the recruitment process to screen or assess applications. All evaluations involving AI are reviewed by in-house recruiters prior to making any final decisions.We thank all applicants for their interest, but only those selected for the shortlist will be contacted.
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