Learning Data Administrator

Job Title: Learning Data Administrator – Fixed Term Contract – 6 months

Salary Range: CAD$52,674.00 – CAD$65,843.00

Working Type: On-Site

PURPOSE OF ROLE

To support the effective administration of learning data, ensuring training records, learning assignments and compliance information are accurate, complete and aligned to site requirements.

The role is responsible for preparing and validating learning data, maintaining training records, supporting compliance reporting and acting as a key point of contact for site learning data requirements.

Key Accountabilities

Learning Data Administration

Prepare and maintain learning data load templates, utilising intermediate Excel skills as a minimum.

Validate learning data to ensure accuracy, completeness and consistency prior to upload into the LMS.

Build and maintain learning load templates based on training needs identified through the local Training Matrix and Map & Gap analysis.

Maintain accurate and up-to-date learning records within the LMS.

Proactively identify, investigate and resolve data quality issues, escalating where appropriate.

Curriculum & Training Administration

Support the LMS learning data build for HF Canada, using local training matrices and learning assignment requirements.

Maintain learning assignments, curricula structures and learning object data within the LMS backend.

Ensure local learning data loads reflect changes to training requirements within the local Training Matrix.

Work confidently across multiple spreadsheets and data sources to consolidate, reconcile and maintain accurate learning information.

Reporting & Analysis

Produce accurate and timely learning, training compliance and completion reports to support business requirements.

Monitor and track learning completions within the LMS, ensuring training records remain accurate and up to date.

Utilise intermediate Excel functions, including XLOOKUP, VLOOKUP, Conditional Formatting and Data Validation, to analyse, validate and reconcile data across multiple sources.

Stakeholder Support

Act as a key point of contact for learning data queries, providing timely and accurate support.

Collaborate with relevant stakeholders to maintain accurate learning information and support local training requirements.

Perform regular data quality checks, investigate discrepancies and work with stakeholders to resolve issues effectively.

Experience

KEY EXPERIENCE, KNOWLEDGE AND SKILLS

Experience in data administration, maintaining accurate records and working across multiple spreadsheets or data sources.

Experience preparing, validating and reconciling data for system uploads, investigating discrepancies and resolving data quality issues.

Experience producing accurate, timely reports and responding to stakeholder queries.

Knowledge

Understanding of learning administration, including training matrices, learning assignments, curricula and completion records.

Familiarity with learning management systems (LMS), ideally Cornerstone, including maintaining learner records and learning object data.

Understanding of how accurate learning records support training compliance monitoring and reporting.

Skills

Intermediate Excel skills as a minimum, including XLOOKUP, VLOOKUP, Conditional Formatting and Data Validation.

Strong attention to detail and analytical skills, with the ability to consolidate, validate and reconcile data across multiple sources.

Strong organisational and prioritisation skills to manage day-to-day administration, data loads and reporting deadlines.

Would Suit Someone Who Is….

Self-driven – we are a start up

Data efficiency; minimum intermediate Excel skills

Has a ’team work’ approach and is flexible to support other team members and tasks where required

Has good attention to detail and accuracy

Happy to help and has a can-do attitude

Has previously worked with LMS systems

Takes ownership of tasks and projects – starter and finisher

Has good communication skills

Systems affinity – comfortable learning new systems and ways of working

Hilton Foods Canada is committed to building a culture of diversity and inclusion and are committed to providing equal opportunities to all employees. At Hilton Foods Canada, we welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require an accommodation during the recruitment process, please advise the HR representative. All requests for an accommodation and the accommodation measures will be handled in a confidential manner at all times.