Program Coordinator, Obstetrics & Gynaecology

DescriptionDepartment of the Obstetrics & Gynaecology in the Cumming School of Medicine invites applications for a Program Coordinator. This Fixed Term Recurring Part-time is for approximately 4 months (based on length of grant funding), with the possibility of extension.
The Program Coordinator position will coordinate the Alberta Sex, Gender and Women's Health Hub (SGWH2). SGWH2 is a new provincial interdisciplinary research and innovation program that brings together clinical and graduate trainees, post-doctoral fellows, early career researchers (ECRs), established researchers, and professionals from within and outside of academia with a shared passion and interest in female and women's health to produce research and research informed public materials. This new program will support multiple projects, involve teams from multiple institutions, and will utilize a centralized website to update on activity and outputs.
Reporting to the Principal Investigator.
Summary of Key Responsibilities (job functions include but are not limited to):Program Management
In collaboration with the Principal Investigators, coordinate all aspects of a provincial program, evaluating program impact, and recommending improvements when appropriate
Responsible for coordinating communication across the province to develop and deliver program content
Develop project timelines, monitor and control of project deadlines and outcomes
Recruitment of student and faculty participants
Co-Lead the evaluation of the training program. This may include developing and piloting questionnaires, distributing questionnaires, conducting interviews, tracking academic outputs (i.E. papers, grants, etc) and analyzing qualitative and quantitative data
Strategic Planning
Work with collaboration with the PIs to formulate and develop a strategic plan
Contribute to funding strategies and identify funding opportunities
Facilitate research and innovation activities to align with the strategic plan
Ensure stakeholders and members understand strategic plan and alignment of individual research activities and projects within the overarching program
Preparation of written material: for example, grant applications, ethics applications, project updates, interim/final reports to funding agencies, publications, presentations and proposals
Responsible for facilitating all contracts and agreements;
for example, data transfer agreements and internal agreements
Maintain high profile of training program via website creation/updates, social media, and annual newsletter
Develops and implements data entry systems for research projects primarily using database software such as REDCap and Qualtrics
Participates in the development of effective data collection procedures
Leadership
Manage and ensure administrative components of multi-disciplinary and multi-university team grants are completed and accurate
Develops and manages guidelines for the program's research quality improvement activity
Propose and contribute to the program leadership team in long range planning to enhance productivity and process improvement
Works with the principal investigators to develop and implement appropriate plans for the dissemination and knowledge translation of research findings, internally and externally
Provide orientation, system navigation and advice to investigators and their team members
Take initiative and assist administrators in determining solutions for problems and issues that arise for complex grants and proposals
Staff and Budgeting
Budget Monitoring: responsible for overseeing all research accounting matters and for monthly review and reconciliation of applicable study budgets
Work with appropriate University departments and other universities to set-up new research accounts for awards and studies and assists researchers in setting up contracts/agreements for external vendors, persons of interest and contractors in compliance with University policies
Act as a liaison with Human Resources, Research Services, IT and other applicable departments to ensure correct Alberta Health Services and University of Calgary processes and procedures are followed in regards to new hires and terminations
Help with administration and logistics of hiring and onboarding students and other personnel
Qualifications / Requirements
Bachelor's Degree in Health Sciences, required
Minimum of 3 years of related experience
3-5 years in a supervisory position is required
3-5 years of project management is required
Experience with University of Calgary systems is preferred
Prior experience with human participant research is an asset
Experience creating educational and training programs is an asset
Experience working with students or training employees preferred
Excellent organizational and time management skills
Ability to plan and direct quality assurance, quality improvement, research and administrative activities within a team environment
Ability to provide support to other members of the team
Excellent written and verbal communication skills
Intermediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and Photoshop
Excellent interpersonal and organizational skills
Demonstrated proficiency in budgeting and resource planning
Demonstrated ability in professional writing and preparing reports
Application DeadlineNovember 16, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of CalgaryUCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.Ca.
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