Accounts Payable & Payroll Clerk

Ignite Your Potential at Westerner Park

Join Westerner Park, where exciting opportunities, meaningful experiences, and personal growth come together. As a community-focused organization, we take pride in creating memorable moments for our guests, clients, and community through the events we host and the experiences we deliver.

Position Overview
Westerner Park is seeking a detail-oriented and driven Accounts Payable & Payroll Clerk to support the efficient operation of Westerner Park's accounting functions, including accounts payable, payroll, cash management, reconciliations, and financial reporting.
The position provides day-to-day coordination and guidance to accounting staff, supports financial analysis and budgeting activities, and assists with improving financial processes and internal controls.

Reporting to the Accounting Manager and working closely with the Event Analyst, Business Services, and department managers, this position helps ensure the accuracy of financial information, timely completion of deadlines, and consistent and effective accounting processes.

Key Responsibilities
The Accounts Payable & Payroll Clerk is responsible for the following:

Accounting Operations & Cash Management

• Coordinate accounts payable processing, including invoice verification, coding, payment preparation, and reconciliation.
• Prepare and review credit card and assigned general ledger reconciliations.
• Investigate discrepancies and work with staff to resolve accounting issues.
• Support month-end and year-end accounting activities, including preparation of supporting schedules.
• Ensure financial transactions are accurately recorded and appropriately documented.

Payroll Administration

• Coordinate and process payroll for permanent and casual employees, ensuring accuracy and timely completion.
• Review and validate timesheets, overtime, premiums, deductions, and payroll adjustments.
• Work with Human Resources and department managers to resolve payroll discrepancies.
• Prepare payroll reconciliations and support accurate allocation of payroll expenses.
• Maintain payroll records and assist with statutory reporting and year-end payroll requirements.
• Identify opportunities to improve payroll processes, reporting, and controls.
• Coordinate with Business Services on payroll system requirements and technical issues.
  
   

Financial Analysis & Reporting

• Assist with financial variance analysis and investigation of unusual transactions.
• Support the Event Analyst with event financial reconciliations, expense analysis, and reporting.
• Assist with departmental budget consolidation, financial data validation, and forecasting support.
• Identify reporting inconsistencies and coordinate with departments to resolve discrepancies.
• Support improvements to Sage financial reporting in collaboration with Business Services.

Staff Coordination

• Support the Accounting Manager in coordinating daily/weekly work priorities and deadlines for accounting and cash office staff.
• Provide guidance, training, and operational support.
• Monitor completion and accuracy of assigned work.
• Assist with training and documenting processes to improve consistency and coverage.
• Escalate staffing, workload, or performance concerns to the Accounting Manager.

Process Improvement

• Identify opportunities to improve accounting efficiency, accuracy, and workflow.
• Assist with developing and maintaining standardized accounting procedures.
• Support implementation of appropriate financial controls and segregation of duties.
• Work with Accounting, Business Services, and operational departments to improve financial processes.
• Support implementation of recommendations arising from accounting assessments and audits.

This role is expected to adapt to organizational needs and may take on additional responsibilities to support the success of Westerner Park.

What You’ll Bring

• Post-secondary diploma or certificate in accounting, finance, or a related field.
• Minimum 3–5 years of progressively responsible accounting experience.
• Demonstrated experience in payroll processing, accounts payable, reconciliations, and financial reporting.
• Strong analytical skills and proficiency in Microsoft Excel.
• Experience with accounting software; Sage experience is an asset.
• Knowledge of Canadian payroll requirements and applicable employment standards.
• Strong organizational, communication, and problem-solving skills.
• Ability to coordinate work, support colleagues, and manage competing deadlines.
• Previous team leadership or supervisory experience is an asset.

Why Join Westerner Park?
At Westerner Park, you’ll be part of a team driven by purpose, community, and creating memorable experiences. We offer:

• Competitive compensation and benefits, including health, dental, life, and disability coverage.
• RRSP matching program to support your financial future.
• Generous vacation and paid time off.
• Opportunities for professional development and career growth.
• Exclusive staff discounts and access to the Perkopolis discount program.
• A vibrant, flexible, and inclusive workplace culture where work-life balance matters.
• The opportunity to contribute to a non-profit organization that strengthens and supports the local community.
  
   

Position Details

• Employment Type: Full-Time
• Department: Finance
• Affiliation: Out of Scope
  
   

Create Memorable Experiences with Westerner Park
Explore working at Westerner Park, where our culture, hospitality, and atmosphere create an exciting and rewarding place to be. Join our team and help create memorable moments for our guests, clients, and community.

Apply today and start your Westerner Park journey!

 

Thank you for your interest in Westerner Park. We look forward to reviewing your application. 

Westerner Park welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodation is available upon request in relation to the materials or processes to be used.