Executive Assistant

Who We Are

We are a global mining company dedicated to safely delivering nickel, copper, cobalt, and platinum group metals essential for the world's energy transition.

Our mission is to improve lives and shape a better future together.

From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles driving the fight against climate change. Our work truly matters.

Join our diverse team of 15,000 talented individuals committed to transforming critical minerals into prosperity and sustainable development in countries including Canada, Brazil, Indonesia, the United Kingdom, and Japan. We invite you to bring your skills, perspective, and experience to work that is meaningful and enduring.

The Opportunity

We are currently seeking an Executive Assistant to support two members of Vale Base Metals' Executive Leadership Team. This is a full-time position located in Toronto, Canada . This role requires you to be in office 5 days a week, with flexibility based on the leaders being in-office.

This is a high-impact Executive Assistant role for someone who excels at supporting senior leaders in a fast-moving, complex and highly connected environment.

Success in this role requires exceptional attention to detail, responsiveness, sound judgment and foresight. You will anticipate what is coming next, connect the dots across calendars, travel, meetings and priorities, and proactively identify what an executive may need before they need to ask.

You will regularly engage with senior internal leaders and external stakeholders and manage highly confidential information with professionalism and discretion.

What You'll Do

• Manage executive time strategically. Own complex and dynamic calendars, considering not only where an executive needs to be, but also travel time, preparation requirements, competing priorities, follow-up time and the work that needs to happen between meetings.
• Stay one step ahead. Review upcoming schedules and proactively ensure executives have the context, materials, logistics and preparation needed for meetings, events, travel and stakeholder engagements.
• Coordinate complex travel from end to end. Manage multi-destination domestic and international travel, including itineraries, transportation, accommodation, scheduling, documentation and changes that may arise while travelling.
• Anticipate potential issues. Think through details and dependencies in advance, identify scheduling or logistical risks and resolve them before they become problems.
• Prepare high-quality executive materials. Turn direction, notes or source material into polished correspondence, presentations, briefing materials, reports and other executive-ready documents.
• Use technology thoughtfully. Confidently work across Microsoft Office and other digital platforms and look for opportunities to use emerging technologies, including AI-enabled tools, to improve efficiency, organization and executive support.
• Coordinate across a broad stakeholder network. Build strong working relationships with senior leaders, employees and external partners while ensuring information and requests move effectively across the organization.
• Handle sensitive and confidential matters. Exercise strong judgment and discretion when managing confidential correspondence, information and executive priorities.
• Support financial and administrative processes. Coordinate invoices, vendors, expenses and budget-related activities and maintain accurate records throughout the fiscal year.
• Create structure in a changing environment. Manage multiple priorities, changing schedules and urgent requests while maintaining accuracy, responsiveness and composure.

About You

Education:

• Post-secondary degree or diploma in Administrative Studies, Business Studies, or a related discipline, or an equivalent combination of relevant education and experience.

Experience:

• Minimum of 8 years of progressive experience providing high-level administrative or executive support in a fast-paced, complex environment.
• Demonstrated experience directly supporting senior executives or leaders with demanding calendars, competing priorities and significant stakeholder interaction.
• Experience coordinating complex domestic and international travel, including multi-leg itineraries and changing schedules.
• Experience preparing polished executive communications, presentations, reports, briefing materials and other senior-level documentation.
• Proven ability to manage multiple workstreams independently, anticipate requirements and follow commitments through to completion.
• Experience working in a professional services, consulting, accounting, legal, financial services, large corporate or similarly client- and deadline-driven environment is an asset.
• Experience with executive portals, governance materials, meeting coordination and information management is considered an asset.

Skills:

• Exceptional attention to detail, with a high standard for accuracy across schedules, documents, communications and logistics.
• Highly proactive and anticipatory, with the ability to think several steps ahead and identify what is needed before being asked.
• Strong judgment and the ability to understand priorities, make thoughtful decisions and escalate matters appropriately.
• Strong written and verbal communication skills, with the ability to engage confidently and professionally with senior leaders and external stakeholders.
• High degree of discretion and professionalism when handling confidential or sensitive information.
• Strong technical capability across Microsoft Office, including Outlook, PowerPoint, Word and Excel, with the curiosity and confidence to learn and adopt new technologies.
• Interest in leveraging AI and digital tools to improve productivity, streamline administrative work and enhance executive effectiveness.
• Highly organized and comfortable working in an environment where priorities and schedules may change quickly.
• Strong emotional intelligence, adaptability and composure under pressure.
• A collaborative approach with a strong sense of ownership and accountability.
• Ability to work with the flexibility required to support senior executives across different locations, travel schedules and time zones.

What We Offer You

• Competitive compensation including a variable annual incentive plan
• Participation in a competitive Defined Contribution Pension package
• Comprehensive benefits package (company paid core coverage, health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life's reasons (vacation, personal, sick, parental)
• Flexible work arrangements
• Work culture dedicated to safety, diversity & inclusion, and career growth
• Employee Family Assistance Program
• Virtual Healthcare online
• Online training and career development opportunities

Why Toronto

Vale's Toronto office, nestled in the heart of Canada's largest city, serves as a pivotal hub for the company's operations. This office is central to Vale's finance, strategic planning, commercial (marketing and sales), and sustainability teams, driving key initiatives that support the company's global mission. Toronto's vibrant, diverse, and dynamic environment enhances Vale's ability to innovate and excel in these critical areas, reflecting the city's status as a leading international business center.

Include to Transform

At Vale Base Metals, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and values the plurality of individual profiles.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are critical to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or any other personal consideration that makes us different.

Vale is an equal opportunity employer seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodation is available throughout our recruitment process for applicants with disabilities.

Pay Grade: G01

Starting Point of our Salary Band : $83, 224

Apply By : November 30th, 2026

#ValeBaseMetals