Total Rewards Analyst

Role Purpose

The Total Rewards Analyst provides analytical and operational support for global and regional compensation, benefits, wellbeing, and recognition programs. The role translates workforce and market data into accurate, practical insights; supports recurring reward cycles and benefit renewals; maintains strong data governance; and helps ensure programs are compliant.

Key Accountabilities

• Conduct compensation market pricing, survey matching, benchmarking, and job evaluation to support salary structures, pay ranges, hiring decisions, and internal equity.
• Support annual compensation processes, including merit, salary review, incentive planning, budgeting, eligibility validation, modelling, data audits, manager tools, and reporting.
• Prepare compensation analysis and recommendations for promotions, transfers, reorganizations, and other employee pay actions within established guidelines.
• Analyse benefit plan design, participation, utilisation, cost, and market competitiveness; support renewals, implementation activity.
• Maintain and validate Total Rewards data across HRIS, compensation, benefits, and vendor systems; investigate discrepancies and coordinate corrections.
• Build recurring and ad hoc reports, dashboards
• Coordinate vendor invoices, data requests, plan documentation, survey submissions, and program calendars.
• Partner with HR Business Partners, Talent Acquisition, Finance, Payroll, Legal, and local HR teams to support consistent application of programs.
• Support employee and manager communications, FAQs, presentations, and guidance materials using clear and accurate language.
• Monitor applicable regulatory and internal policy requirements, maintain documentation and audit trails, and escalation potential compliance, equity, privacy, or financial risks.
• Identify opportunities to simplify, automate, standardise, and improve Total Rewards processes, controls, templates, and employee experience
• Apply appropriate confidentiality and data-protection practices when accessing, analysing, storing, and sharing sensitive employee and compensation information.

Qualifications & Experience

• Education Bachelor's degree in Human Resources, OR an equivalent relevant experience
• Minimum Experience 3+ years of experience in compensation, benefits, or a related Total Rewards discipline
• Preferred Experience UKG familiarity
• Licences / Certifications Progress toward a relevant professional certification such as CCP, GRP is an advantage

Technical Skills

• Advanced Microsoft Excel, including data validation, and modelling
• Working knowledge of reward-related compliance and data privacy requirements

Core Competencies

• Analytical thinking and sound judgement
• Clear written and verbal communication
• Planning, prioritisation, and reliable execution
• Problem solving and continuous improvement
• Discretion and confidentiality
• Ability to work independently and collaboratively in a changing environment
• Demonstrates ownership and constructive challenge; influences through facts and recommendations; no formal people-management responsibility

Decision-Making Authority

Works independently on recurring analyses, reporting, data validation, survey submissions, and process administration within approved frameworks. Recommends actions based on market benchmarks & employee feedback. Escalates policy exceptions, compliance risks, significant cost impacts, and program-design decisions to Total Rewards leadership.

Key Performance Indicators

• Accuracy, completeness, and timeliness of Total Rewards analysis, reporting, and cycle deliverables.
• Quality, clarity, and practical value of insights and recommendations.
• Data integrity and effective resolution of discrepancies across systems and vendor files.
• On-time completion of implementation milestones.
• Compliance with program governance, documentation, privacy, and control requirements.
• Responsiveness to HR teams, Legal, Finance, and vendors.
• Demonstrate process improvement, standardisation, and automation.

Work Conditions

• Travel Required Minimal to occasional
• Work Arrangement Remote
• Other Requirements May require additional availability during annual compensation cycles, enrollment periods, renewals, or critical implementations

About Propelis:

Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years , 2,000+ clients , 9,000 employees , and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

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The Ontario pay range for this position is $61,000 CAD to $71,000 CAD annually. Ultimately, in determining pay, we will consider the successful candidate's experience, skills, knowledge, and other job-related factors.

We remain committed to ensuring equal opportunity in all aspects of employment, including recruitment. We encourage applications from all qualified individuals, particularly those who may contribute to the further diversification of our organization. If you require any form of accommodation during the recruitment process, please do not hesitate to let us know. Together, we strive to foster an environment where everyone can thrive and be their authentic selves.