Office Administrative Assistant

POP is a non-profit organization that supports adults with disabilities. We are seeking Full time Office Administrator for out office in Porcupine Plain. The Office Administrator is responsible for providing administrative, clerical, reception, governance, and financial administration support to Porcupine Opportunities Program (POP). The position serves as the primary point of contact for office communications and supports the day-to-day administrative operations of the organization. Responsibilities include reception services, accounts payable and receivable support, records management, executive administrative support, governance support, board administration, office coordination, and assistance with organizational reporting and compliance activities. The Office Administrator works closely with the Finance & Administration Manager, Executive Director, Board of Directors, Program Manager, Production Manager, and other leadership staff to support efficient organizational operations.
The position plays a critical role in maintaining organized administrative systems, supporting organizational continuity, and reducing operational risk through documentation, cross-training, governance support, and effective records management.
Duties Include:
- Serve as the first point of contact for POP in a professional and respectful manner.
- Manage office communications, including mail, courier services, document distribution, and electronic correspondence.
- Maintain office filing systems, records, forms, templates, and administrative resources.
- Coordinate office supplies, routine office purchases, and office organization.
- Provide general clerical support including data entry, document preparation, filing, scheduling, and spreadsheet maintenance.
- Coordinate mail pickup, delivery, courier services, and outgoing correspondence.