Supply Chain Specialist - Mississauga, Canada

CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level freight management and system implementation. 

At CEVA, we put people first and we strive for better ways in everything we do; our culture is embodied by Boldness , Imagination , Exemplary and Excellence . With these values at the core of our business, our workplace employs 110,000 diverse, cohesive team members who hold each other accountable and encourage each other to create a safe, and inclusive work environment.

At CEVA Logistics, we Rise in Motion.  Your career is always on the move, growing as fast and as far as your ambition takes you. Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging new paths, and pushing boundaries to serve an ever-changing world. The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and the chance to make a meaningful impact. This is more than a job. It’s a journey on which you rise. 

Summary: Responsible for processing inbound shipments for an assigned base of accounts. Also responsible for assisting with duties related to document preparation and traffic coordination required to correctly process inbound consolidations in a cost-efficient manner and within defined standards.  Models and acts in accordance with our guiding principles and core values.

Typical Responsibilities:

• Receive, review, and process inbound documentation for assigned accounts, ensuring compliance with regulatory requirements and customer commitments.
• Process documents through established systems and update related CEVA platforms to maintain timely and compliant transactions.
• Enter all relevant data for consolidations and ensure documents reach the branch within one working day of freight arrival.
• Review all entries, invoices, and client packages prior to distribution.
• Assist in onboarding new accounts, including reviewing documentation, maintaining client profiles and databases, and ensuring regular process reviews.
• Ensure customer profile information is accurately entered and updated in company systems.
• Provide written quotations as requested and maintain records of communications.
• Manage pre-alerts daily to confirm freight arrival and timely receipt of required documents.
• Contact origin offices, vendors, and customers regarding incomplete information, shipment status, delays, or missing details.
• Follow up with carriers to confirm arrival times and notify customers of status.
• Obtain government agency releases, arrange delivery and receipt, and invoice accounts as required.
• Process Customs and Other Government Agency (OGA) releases, cargo delivery, and invoicing per company and customer standards.
• Identify and expedite transactions requiring special handling to ensure compliance.
• Investigate delays, problems, or irregularities and advise the supervisor promptly.
• Customer Service
• Provide excellent and timely service by keeping clients informed of shipment status and resolving inquiries effectively.
• Expand knowledge of processes and systems through self-study and approved training.
• Improve proficiency in system features and maintain high service standards for internal and external customers.
• Perform additional duties as assigned.

Requirements:   

• Ability to read and interpret documents and write routine correspondence.
• Capable of communicating and interacting effectively with multi-functional and diverse backgrounds and ability to speak effectively before groups of customers or employees.
• PC literate. Basic proficiency in Microsoft Office, internet, web-based and job specific software applications.
• Ability to add, subtract, multiply and divide using units of CAD currency, weight, volume and distance measurements.
• Accurate typing skills and/or data entry skills.
• Gathers and analyzes information skillfully.
• Balances team and individual responsibilities, exhibits objectivity and openness to others' views.
• Consistently at work and on time.

• Must be able to read, write and speak English fluently.

Minimum:

• Associate’s Degree in Logistics and Supply Chain Management, International Trad, Customs Compliance, or Business Administration
• Minimum 4 to 6 years related experience.

Preferred:

• Bachelor’s Degree in Transportation, Operations or Supply Chain Management or equivalent education and experience.

Travel: None

At CEVA we are committed to creating a safe and healthy work environment.

We offer: 

• A Competitive Compensation PackageComprehensive Health & Dental Benefits
• Professional Development Opportunities
• Continuing Education

CEVA is an equal opportunity employer who agrees not to discriminate against any employee or job applicant and is committed to a diverse and inclusive workforce. Accommodations are available upon request for candidates with disabilities taking part in all aspects of the selection process.

We thank all candidates for applying, however, only successful candidates will be contacted for an interview.