Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Waterloo, Ontario. This Long-term Contract opportunity is well suited to someone who enjoys creating an organized, welcoming environment while providing dependable administrative support across a range of functions. The successful candidate will help manage front-office activities, coordinate schedules and travel, and assist with routine financial and facility-related tasks.Responsibilities:- Welcome visitors and serve as the first point of contact for the office, ensuring inquiries are handled professionally and efficiently.- Manage incoming telephone calls and route messages or requests to the appropriate contacts in a timely manner.- Coordinate courier pickups and deliveries and support meeting scheduling as needed.- Purchase and track office materials and equipment to help maintain smooth day-to-day operations.- Process administrative finance tasks, including reconciling corporate card expenses, recording donations, preparing deposits, and entering invoices for payment.- Arrange accommodations and local transportation for guests visiting the Waterloo, Ontario office.- Keep shared spaces such as meeting rooms, office areas, and the kitchen neat and ready for use, including light kitchen upkeep and dishwasher emptying.- Organize catering for meetings or office events when required and liaise with service providers for minor equipment repairs.- Provide general administrative assistance to the Director of People and Culture and contribute to overall office efficiency.- At least 2 years of experience in an administrative, office support, or reception-focused role.- Strong ability to handle inbound calls, email communication, and day-to-day customer service with professionalism.- Proven accuracy with data entry and administrative record maintenance.- Proficiency in Microsoft Word, Excel, and Outlook for routine office tasks and correspondence.- Ability to coordinate appointments, travel arrangements, and multiple priorities in a busy environment.- Comfortable supporting basic financial administration, including expense reconciliation and invoice entry.- Well-developed organizational skills and a proactive approach to maintaining an orderly office environment.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.This job posting is for a current vacancy with our client.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.Questions? Call your local office at View phone number on ca.talent.com. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking "Apply," you're agreeing to Robert Half's Terms of Use and Privacy Notice.