Elementary Summer School Administrative Assistant

OSSTF (OFFICE/CLERICAL/TECHNICAL UNIT)

NOTICE OF TEMPORARY VACANCY

POSITION: Temporary Summer School Administrative Assistant

Week 1 - 14 hours per week

Week 2 - 14 hours per week

(2 Positions Available)

LOCATION: Elementary School Programs - Summer School

Pilgrim Wood PS (Oakville)

Ethel Gardiner PS (Halton Hills)

HOURS: Week 1 - June 29, 30, July 2, 3 (8:30 am - 12:00 pm)

Week 2 - July 6, 7, 8, 9 (8:30 am - 12:00 pm)

STARTING DATE: Monday, June 29, 2026 - Thursday, July 9, 2026

POSITION SUMMARY: $24.25 per hour + 4% vacation pay

The Administrative Assistant will perform, reception and clerical duties and responsibilities for the summer school site as required by the Summer School Supervising Principal.

Provide administrative support in an elementary school office. Responsible for the daily office duties of the school office, including reception, and for maintaining Aspen student records as directed.

The successful candidate is a Permanent or Supply OCTU member with the Halton District School Board. The successful candidate must be a proficient keyboarder with good technical and organizational skills and effective interpersonal / communication skills. A good working knowledge of Aspen is required. As this contract runs in July, OCTU members who work the first 5 days of July as part of their permanent position are not eligible.

Applications, along with your resume and other supporting documents must be submitted through Apply to Education – by 4:00 pm on Thursday, June 18, 2026

Job Code # 4038281

Applications submitted directly to the Human Resources Department or the School will not be considered or processed.

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will ordinarily be made through the email address provided on the applicants’ Apply To Education profile page or through the applicants’ HDSB email address. Please ensure that contact information provided at the time of application is current.

First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants’ Apply To Education profile page.

Please be advised that interviews will be conducted using Google Hangouts, please see Video Interview Tips (Applicant).

As part of the recruitment and selection function, the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code, HDSB’s Teacher Hiring Practices Administrative Procedure, HDSB’s Employment Equity Policy and Ontario’s Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act, 2017, S.O. 2017, c. 15, in compliance with the Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. M.56. In accordance with HDSB’s Employment Equity Policy, personal information collected on this form will aim to achieve an inclusive, diverse and representative workforce. It works to intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere to the qualification requirements set out in applicable Regulations (eg. Regulation 298, “Operation of Schools – General”) and any applicable collective agreement provisions, the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants’ additional experience, lived experience, skills, backgrounds and perspectives; and
• granting first consideration, where the skills, ability, and qualifications of the applicants are relatively equal, to applicants who self-identify as members of historically under-represented communities.

We encourage you to respond to our voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals, strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response to these questions will be referred to during the hiring process for this position, and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontario’s Anti-Racism Data Standards (Standards, 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent, effective practices for producing reliable information to support evidence-based decision-making and public accountability to help eliminate systemic racism and promote racial equity (adapted from Ontario’s Anti-Racism Data Standards, 2017).

Questions about this collection may be directed to Dixon Mohammed - Manager, Recruitment, Selection and Staffing at ***email_hidden***.

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process.

The HDSB is committed to providing a respectful and healthy work environment.