Canada: Administrative Assistant, Calgary

CANADA: Administrative Assistant, Calgary

ABOUT CITY UNIVERSITY OF SEATTLE:

City University of Seattle (CityU) is a distinguished and comprehensive private nonprofit university and an affiliate of the National University. We serve students regionally, nationally, and globally, reaching across borders to impart knowledge and empower individuals. With a focus on adult learners and online students, we provide flexible, accessible programs tailored to meet the needs of the modern learner. Offering over 60 academic degree programs, we are committed to expanding our student's knowledge, skills, and possibilities. Our mission is deeply rooted in the belief that education can improve lives. We invite you to join us in our commitment to fostering community, promoting diversity, and providing an environment where every student can thrive and achieve their educational goals.

JOB DESCRIPTION:

City University of Seattle in Canada seeks a qualified full-time Administrative Assistant to support the MEd in Leadership program at the Calgary campus.

Job Summary:

Provides general administrative support and customer service to the assigned program.

Essential Duties and Responsibilities :

• Provide front-line campus administrative support and ensure site coverage during regular business hours, serving as the primary onsite contact for students, faculty, visitors, and service providers at the Calgary campus.
• Perform administrative support duties, including but not limited to the following:
• Screen and direct calls, greet visitors and respond to inquiries.
• Schedule meetings, interviews, and special events.
• Prepare event arrangements, announcements, agendas, reports, minutes, department calendars, etc.
• Prioritize and distribute electronic and standard mail.
• Make copies.
• Ensure that operational documents are in order. Work with students and faculty involved and follow up to ensure that records are completed, and all information is tracked and recorded.
• Create, modify, maintain, and archive physical files and electronic records using spreadsheet and database software such as PeopleSoft, Microsoft Teams, SharePoint, Laserfiche, Interfolio, and Leganto System. Ensure that records are up-to-date, accurate, and accessible. Maintain records following federal, provincial, and accreditation requirements. Assist users experiencing system problems.
• Prepare and proofread documents such as correspondence, spreadsheet or database reports, meeting notices and agendas, manuscripts, schedules, student evaluations, etc.
• Support the Academic Program Director as needed.

REQUIREMENTS:

Minimum Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Post-secondary degree preferred.
• Minimum of 3 years of administrative experience.
• Excellent customer service skills and experience.
• Advanced Microsoft Word, Excel, and Outlook Skills.
• Strong organization, prioritization, and multi-tasking skills.
• Flexible and positive personality with a willingness to take on various tasks.
• Task-oriented and efficient at meeting deadlines.
• Proven ability to work independently.
• Competent in virtual meeting environments.
• General understanding or interest in the education field is an asset.
• Must be legally authorized to work in Canada at the time of application.

ADDITIONAL INFORMATION:

Physical Demands:

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to sit, talk, hear, and perform repetitive motions of the hand and wrists.
• The employee is occasionally required to stand, walk, grasp, handle, feel, and reach.
• The employee must frequently lift and carry up to 10 pounds and occasionally lift, carry, push, or pull up to 20 pounds.

Working Conditions:

The working conditions described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed indoors in a typical office setting.

Salary Information:

CAD 23/hour

Benefit Information:

We offer a comprehensive benefits package including paid holidays and paid time off; supplemental health plan; retirement savings plans with employer matching; and other workplace perks such as an employee recognition program, anniversary awards, and flexible work schedules.

APPLICATION INSTRUCTIONS:

CityU of Seattle only accepts application materials through this online application process. Please submit a complete application to be considered for this position. A complete application includes the following:

• Completed Electronic Application Form
• Current Resume
• Cover Letter

Once you have created a profile, please remember to record your password. Responses will be sent to your Interview Exchange account if you use the 'Help Desk' feature. A hiring manager will contact candidates with qualifications and experience most aligned with current needs. Once the position is filled, you will see a status update in your account profile.

If you encounter technical problems while applying for a position, please use the 'Help Desk' feature in your Interview Exchange account to submit the issue to technical support. For non-technical issues or questions, please email us.

City University in Canada is dedicated to creating an inclusive and equitable workplace that reflects the diversity of the communities we serve. We are committed to creating opportunities and access for all individuals, ensuring employment decisions are based solely on ability and qualifications. In line with this commitment, CityU actively seeks to empower and support historically marginalized groups, including Indigenous peoples, persons with disabilities, racialized individuals, women, and members of the LGBTQIA+ community. We are steadfast in advancing equity, embracing diversity in all its forms, and fostering a culture of dignity and respect by creating a learning and work environment that promotes social justice, equitable access, respectful collaboration, and inclusivity. We particularly encourage applications from candidates belonging to historically marginalized groups and those who bring unique perspectives and experiences to our community.