Accounts Payable Analyst

Job Title: Accounts Payable Analyst

Primary Location: Vancouver, BC

Job Status: Full-Time, Permanent

Primex Investments Ltd. (Primex) is a BC-owned and operated real estate investment, development, and property management company located in Vancouver, BC. Since 1972, Primex has provided rental accommodation to almost 3,000 families and individuals in Metro Vancouver, the Fraser Valley, Vancouver Island, and the Okanagan. Our in-house cross-functional teams include acquisitions, development, construction, marketing, leasing, and property management. With almost $ 1 billion in assets under management, and 150+ staff province-wide, Primex is a leader in the development and operation of multi-family residential rental housing in BC.

We are currently seeking an Accounts Payable Analyst to join the team on a permanent basis at our Vancouver head office. Reporting to the Assistant Controller, this role will be responsible for playing a key role in the preparation of year-end. If you enjoy working in a fun, fast-paced environment, we welcome your application.

Key Responsibilities:

• Oversee financial activities, including but not limited to Accounts Receivable (AR) and Accounts Payable (AP).
• Manage general administrative duties related to financial operations, including oversight of record management.
• Supervise the accounts payable team and provide leadership, training, and guidance to ensure efficient workflow and high-quality performance.
• Oversee monthly reconciliation of bank accounts and monitor and report cash flow.
• Contribute to the development and updating of financial policies and procedures to support company growth.
• Assist in the preparation of annual budgets and financial forecasts.
• Oversee the implementation and maintenance of financial software and accounting systems.
• Work closely with IT on system upgrades and troubleshooting financial software issues.
• Assist and coordinate audits, providing necessary documentation related to accounts payable activities.
• Facilitate training programs and onboarding for new AP team members, promoting knowledge sharing and best practices.
• Review and approve payment runs, including online banking payments, transfers, and cheque runs, ensuring appropriate documentation is in place.
• Respond to vendor inquiries and resolve discrepancies or issues promptly and professionally.
• Develop, implement, and maintain AP policies, systems, and procedures aligned with company values and guiding principles.
• Ensure compliance with internal controls and financial policies.
• C ontinuously review opportunities to improve AP efficiency, accuracy, and automation.
• Analyze AP aging reports and proactively address outstanding payables to maintain strong vendor relationships.
• Support the expense report process and ensure adherence to company policies.
• Oversee AR and AP due dates, coordinating with the team to ensure timely completion of tasks.
• Manage AP email inboxes and ensure prompt, organized communication.
• Drive automation initiatives within the AP function to streamline workflows and reduce manual tasks.

Required Skillsets:

• Demonstrated expertise in managing Accounts Payable and Accounts Receivable functions over a large multi-entity portfolio.
• Providing direction and guidance to A/P staff
• Overseeing, promoting, and enforcing accurate entry of payables
• Acting as a resource to A/P staff
• Resolving inquiries or issues promptly in a professional and courteous manner
• Ensuring that A/P related deadlines are being met by A/P staff
• Training onboarding A/P staff
• Assisting in A/P system enhancements and process improvements
• Documenting standard operating procedures as it relates to A/P
• Compiling monthly bank reconciliation packages
• Other duties and tasks assigned or required

Education and Experience:

• 5+ years of experience in Accounts Payable
• Experience in property management, development and construction industry experience with an understanding of job costing and cost codes.
• 4+ years of experience with Microsoft D365.
• Experience in overseeing over 20+ accounts and able to understand complex company structure.
• Previous experience in preparing annual budgets and financial forecasts.
• Experience in hiring, onboarding and cross-training new employees.
• Prior involvement in leading automation or process improvement.
• Familiarization with PST and GST, an asset
• Excellent communication skills and strong command of the English language
• Financial and numeracy skills
• Self-motivated, energetic, and a team player