Accounting and Office Administrator

R&D Partners is an award-winning science and tax consultancy that uses AI and advanced proprietary software tools to help companies efficiently receive more government funding, faster for less time and risk. We work closely with venture capitalists, banks, and the tech ecosystem to accelerate the growth of technology firms in Canada. Our team has successfully helped secure over $300M in funding for our clients.

Job Description

The Challenge 

We are looking for an Accounting and Office Administrator who will help manage day-to-day office tasks.

The ideal candidate is a detail-oriented multi-tasker with excellent organizational and communication skills. If you are prepared to roll up your sleeves to achieve the Accounting and Office Administrator objectives, this position is for you! 

Responsibilities 

Accounting

• Handle payroll, including maintaining accurate records and liaising with payroll provider 
• Assist with bookkeeping and recording of financial transactions of the company 
• Proactively invoice and follow-up with clients
• Manage accounts payable and follow-up on accounts receivable
• Provide professional HR support to help with definition and communication of office policies
• Implement relevant accounting and admin process improvements
• Assist with the tax and funding research work 
• Undertake other duties assigned from time to time by the firm
  

Office coordination 

• Manage general office operations, including purchasing of office supplies, handling incoming shipments, and coordinating IT and maintenance requests.
• Coordinate onboarding of new employees 
• Manage office equipment and supplies 
• Plan team lunches and stock the kitchen 
• Plan and coordinate activities and events - team building activities, company dinners and other networking events. 
• Plan and coordinate travel 
• Support executive team with company activities 

Qualifications

• Working towards a Bachelor’s degree in Business Administration or related fields
• Excellent communicator – French and English (oral and written)
• Strong knowledge of MS office and preferably knowledge of TaxPrep and other corporate tax software
• Fast learner, tech lover, and energetic individual that is detail-oriented and has a great sense of humour

Additional Information

• Join a dynamic growing team of engineers, scientists and financial professionals in a fast-paced learning environment 
• Work with key influencers in the tech community 
• Competitive base salary, bonus, and stock options 
• Flexible and competitive health/dental benefits, and vacation 
• Remote work policy with the option to work in our Montreal or Toronto office. 

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank you for your interest and unfortunately will only be able to contact those candidates selected for interviews.