Administrative Services Specialist

Job Responsibility:

LOCATION

Ottawa

FIELD

Administration

CATEGORY

Full-time Permanent

TYPE

Hybrid

POSTED

July 18, 2024

CAREERS

CURRENT OPPORTUNITIES

Administrative Services Specialist

A Firm for Entrepreneurs

Welch LLP is ideal for professionals with an entrepreneurial spirit. Welch offers its employees invaluable prospects: possibility for growth and advancement; variety to explore different career paths; opportunity to specialize and deepen skills; and flexibility of work-life balance to enjoy family and personal interests.

Grounded in a values-led culture (care, impact, empower), Welch is focused on creating a diverse and inclusive environment, nurturing women in leadership, and supporting its surrounding communities. At Welch, we know our employees are our number one asset. It is our people that enables Welch LLP to be a firm like no other .

National Firm expertise, with the value and service of a small firm

Established in 1918, Welch evolved from a single office to 12 offices and over 300 people across Ontario and Western Quebec. Welch LLP has deeps roots in the communities it serves, and ranks as the 14th largest accounting firm in Canada and continues to grow.

Headquartered in Ottawa, the key to Welch's success is continually evolving to meet the needs of its employees, clients and the marketplace. With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm's expertise and commitment to exceptional service. Welch's clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for- profit organizations and public sector entities.

About the Opportunity

Welch LLP is currently looking for an Administrative Services Specialist to join our Ottawa office admin team!

Duties and Responsibilities

• Provide direct support to teams including but not limited to: Outlook calendar; responding to calls and queries
• Typing, editing, proofreading and finalizing correspondence and documents
• Coordinating meetings and appointments as required using Outlook, booking rooms, and preparing materials in advance of meetings
• Attending various committee or group meetings; recording, compiling, typing and distributing minutes in a timely fashion and organizing related meeting materials and communications
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases
• Preparing invoices and client billings for team members
• Providing relief to reception on a rotational basis with other administrative assistants
• Taking on special projects as assigned by the Director of Operations
• Typing, editing, and proofreading documents (ie. engagement letters)
• Printing, collating, and saving various tax returns
• Coordinating audit bank confirmations
• Administration for the T1 unit including scanning documents, communications, coordinating logistics, etc.
• Client communications as requested

Qualifications

• Completion of Post-secondary Diploma in Business Administration or a related field
• Minimum of 2 years of previous experience in administrative support
• Strong organizational skills and the ability to prioritize tasks
• Great interpersonal skills
• Able to handle high demand situations during peak periods
• Strong computer skills in MS Office (Word, Excel, Outlook, PowerPoint)
• Able to work independently
• Excellent oral and written communication skills in English
• Oral and written communication skills in French would be an asset

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply!

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted.