Executive Assistant

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Connection is everything. It drives us to innovate, explore, and stay close to what matters to us most. At Bell, we’re building a more connected future through world-class networks, AI-powered solutions, and digital experiences that elevate how people live, work, and play every day.
We believe in empowering people. That’s why we equip our teams with cutting-edge technology, AI tools, and a collaborative environment that supports creativity and growth. Want to be part of a diverse team where your work makes a real impact? If you’re inspired by innovation that advances how people connect and transforms what’s possible, you belong on #TeamBell.
On the Bell Business Markets team, you’ll be a vital part of making innovation happen for enterprise-scale customers. You’ll deliver advanced solutions in areas such as IoT, Mobility/5G, Cloud, Cyber Security, Voice, Collaboration & Contact Centre and Internet & Private Networks.
At Bell, your skills and expertise will help set us apart as we continue to be the leading provider of digital connections and next generation services to businesses and governments.
SummaryThe Executive Assistant will provide high-level administrative support to the President, Bell Sovereign Platforms and National AI Consortium and his team of executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will act as a trusted partner, ensuring seamless day-to-day operations and supporting strategic initiatives.
Key Responsibilities
Executive Support:
Manage complex calendars, schedule meetings, and coordinate travel arrangements for the President and his executive team
Prepare and organize briefing materials, presentations, and reports for internal and external meetings.
Handle confidential information with the highest level of integrity and discretion.
Team Coordination:
Serve as a liaison between executives, internal teams, and external stakeholders.
Support departmental communications, including drafting correspondence and announcements.
Assist with onboarding and administrative needs for team members.
Operational Excellence:
Strong Business Acumen : Ability to understand organizational goals, align administrative support with business objectives, and make sound, context-aware decisions.
Discretion and Confidentiality : Demonstrated capability to manage highly sensitive communications and handle confidential inbox triage with the utmost professionalism.
Legal Document Review : Proficiency in reading, reviewing, and analyzing basic legal agreements to identify critical details and discrepancies.
Track and manage deadlines, deliverables, and follow-ups for key projects.
Process expense reports and monitor budget-related activities as required.
Critical Qualifications
Education:
Post-secondary education in Business Administration or related field preferred.
Experience:
Minimum 7+ years of experience supporting senior executives in a corporate environment.
Skills:
Fully bilingual
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational, time management, and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a dynamic environment.
Preferred Qualifications
Professionalism and discretion
Attention to detail and accuracy
Proactive problem-solving
Strong interpersonal skills
Adequate knowledge of French is required for positions in Quebec.
Additional Information:Position Type:
Management
Job Status: Regular - Full Time
For work arrangements that are ‘Hybrid’, successful candidates must be based in Canada and report to a set Bell office for a minimum of 3 days a week. Recognizing the importance of work-life balance, Bell offers flexibility in work hours based on the business needs.
We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes a competitive salary and a wide range of benefits to support the well‑being of you and your family. As soon as you join us, you'll be eligible for medical, dental, vision and mental health benefits that you can tailor to your specific needs. Plus, as a Bell team member, you'll enjoy a 35% discount on our services and access exclusive offers from our partners.
At Bell, we are proud of our focus on fostering an inclusive and accessible workplace where all team members feel valued, respected, supported, and that they belong.
Bell is committed to clarity in our hiring process. All roles posted are opportunities we’re actively recruiting for, unless stated otherwise. We also want to make sure that everyone has an equal opportunity to join our team. We encourage individuals who may require accommodations during the hiring process to let us know. For a confidential inquiry, email your recruiter or View email address on ca.hrm.tc to make arrangements. If you have questions or feedback regarding accessibility at Bell, we invite you to complete the Accessibility feedback form or visit our Accessibility page for other ways to contact us.
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