Payroll Specialist (Hybrid)

About Us:  

A global SaaS leader for seamless digital document workflows, Nitro offers a suite of solutions for PDF, eSigning, identity verification and analytics supported by a best-in-class customer success and change management team. With more than 3 million licensed users and 13,000+ business customers across 157 countries, we serve 67% of the Fortune 500.

 

How We Work:  

We aim to create an environment where talented individuals are empowered to excel. How we collaborate, innovate, and engage with one another is important to us. Our work is driven by 5 key principles:

• One team, One mission
  Our collective dedication to Nitro's mission defines us. Together, we are building an environment where everyone feels like a valued part of something bigger than themselves.


• Own it
  We take full ownership of our actions and decisions. We empower one another to lead with confidence, creativity, and a solutions-focused mindset.


• Accountable to our customers
  We are dedicated to our customers and take our commitments seriously. We do what we say we are going to do.


• Excellence in execution
  Driven by passion and precision, ​we exemplify excellence in our delivery with innovative, top-quality results.


• Be bold, fail fast, learn faster
  We learn as we grow, dare to try, ​and bravely question. We are not chasing perfection but forever iterating towards it.

These guiding values shape our approach to work, fostering a culture where everyone is inspired to contribute their best.

The Role:  

We are looking for a confident and detail-oriented Payroll Specialist to join our team, with a primary focus on managing payroll processes for our Canadian and US entities with additional duties in Australia. This is a fast-paced role that requires someone who is comfortable with tight deadlines, high levels of accuracy, and working closely with internal teams and external vendors. The successful candidate will be a key point of contact for payroll and benefit-related queries, and will play a crucial part in ensuring compliant and efficient payroll delivery.  

What you'll be doing:  

• Processing bi-weekly payroll for Canada and bi-monthly payroll for the US using ADP WorkforceNow and/or GlobalView  

• Ensuring accurate payroll calculations, deductions, and benefits processing  

• Ensuring compliance with local tax laws and regulations (Canada / US) 

• Preparing finalised payroll reports for the Finance team on a regular basis  

• Supporting employees, HR, and Finance with payroll-related queries  

• Liaising with benefit providers such as Canada Life, RRSP, and 401(k) administrators  

• Collaborating with internal stakeholders to streamline and improve payroll processes  

• Supporting year-end payroll activities including the review and preparation of W-2 forms  

• Querying and resolving discrepancies with ADP or internal contacts as needed  

• Maintaining and developing standard operating procedures (SOPs) for payroll tasks  

What we're looking for:  

• Strong experience with ADP platforms ( WorkforceNow and/or GlobalView/Celergo) 

• Solid experience processing payroll in both Canada and the US – Bonus points for Australia or Emea  

• Familiarity with year-end compliance processes such as reviewing and preparing W-2s  

• Ability to work under pressure and meet tight deadlines consistently  

• Experience liaising with internal stakeholders and external benefit providers  

• Comfortable working in a hybrid environment (up to three days per week in office) 

• Experience with Australian and/or EMEA payroll is desirable but not essential  

• Highly organised with excellent attention to detail and a proactive mindset  

Why Nitro?  
Along with our regular benefits and programs (including health, dental, vision, and retirement as standard), we are also very proud to offer a few additional initiatives to future Nitronauts: 

 
Flex Time Off  
Work-life balance is important at Nitro, and we understand that there are events that we cannot plan for. We are proud to offer Flex Time Off to be used for holidays, spending days with your family, or appointments. 

 
Hybrid Work  
Our team embraces the hybrid work model, appreciating its blend of flexibility and structure. We combine three days of in-person collaboration at our global offices in Toronto, Dublin, Antwerp, Porto, and Melbourne with the convenience of two days of remote work each week.


Benefits:
Nitro provides all employees with a comprehensive benefits package that includes health insurance, dental and vision coverage, and wellness perks. We also offer pension/401k matching, along with many other country-specific benefits.

Nitro strongly encourages applications from everyone regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. We provide an accessible candidate experience and invite you to request any accommodations or adjustments throughout the interview process and beyond.