Administrative Coordinator- Bilingual

We are supporting our client in the search for an experienced Bilingual Administrative Coordinator to join their team in a highly visible and people-focused role.

This is a great opportunity for someone who is outgoing, polished, approachable and an excellent communicator, with the maturity and professionalism to interact confidently with a variety of internal and external stakeholders.

What you’ll be doing:

• Providing day-to-day administrative support to management, committees and other stakeholders
• Serving as a key point of contact for the organization’s Friendly Phone Call program, including answering and logging calls, directing inquiries and preparing weekly reports
• Answering incoming calls and ensuring enquiries are directed to the appropriate team member
• Preparing PowerPoint presentations, communications and other materials
• Supporting meetings, including scheduling, presentations, printing/material preparation, hotel and food arrangements, and onsite logistics
• Assisting with internal changeovers and people transitions through checklist and administrative coordination
• Supporting programs through tracking, FAQs, content management and general administration
• Coordinating translation of documents and presentations
• Assisting the management team with additional projects and administrative needs as required

What we’re looking for:

• Fluency in both English and French
• 3–5 years of administrative experience
• Strong Microsoft 365 skills, particularly PowerPoint, Word and Excel
• Experience preparing professional presentations for senior management, committees or boards
• Excellent verbal and written communication skills
• A professional, diplomatic and confident approach
• Strong organisation, planning and problem-solving abilities
• Someone personable and comfortable handling a high level of telephone interaction
• Ability to manage confidential information with discretion

Work arrangement: 5 days onsite 
Salary: $65,000–$75,000

If you are a bilingual administrative professional who enjoys being the go-to person, interacting with people, keeping things organized and supporting a busy team, we would love to hear from you.