Assistant to Associate Vice President, Academic

Job applications must be submitted through and not through AMIK for consideration.

About US
RRC Polytech is Manitoba’s largest institute of applied learning and research, with more than 150 full- and part-time degrees, diploma and certificate options. Through hands-on and online learning opportunities and state-of-the-art instruction, we prepare our students to become leaders in their fields – while also ensuring they can meet changing industry demands and contribute to the province’s economic growth.

Accessibility and Accommodations
RRC Polytech is committed to providing an accessible recruitment process. If you experience barriers accessing or using the online application system, or require accommodation at any stage of the hiring process, please contact People Services at [email protected] or View phone number on jobs.amik.ca. We will work with you to identify appropriate supports and discuss available options.

Assistant to Associate Vice President, Academic
Academic Administrative Office

POSITION TYPE : Full-Time Position Available

POSITION LOCATION : Notre Dame Campus (Winnipeg, MB) Hybrid**

** RRC Polytech reserves the right to modify work arrangements in alignment with operational and organizational needs.

EMPLOYEE GROUP : Non-Union

For the purposes of this job posting, internal applicants and applicants from MITT will be given preference over external applicants.

At RRC Polytech we aspire to have a workforce that is representative of the diversity within our communities. For this hiring process, a preference hiring practice will be applied. Consideration will be given to applicants who self-identify within their application as one or more of the following equity-deserving group(s): Women, Indigenous Peoples, Persons with Disabilities, Racialized Persons, Persons of the 2SLGBTQlA+ Community. For more information about our hiring practices, please visit:  

Employment support is available to candidates who self-identify as Indigenous (First Nations, Métis, or Inuit) seeking employment at Red River College Polytechnic. For guidance on the application process, interview preparation, or to discuss accommodation needs, applicants are invited to contact our Indigenous Recruitment Consultant at [email protected] .

TALENT POOL : This competition may be used to establish a 12-month talent pool of qualified candidates for future vacancies. Even if you do not meet all of the listed qualifications, we encourage you to apply.

ABOUT THE TEAM
RRC Polytech Academic area includes the Associate Vice-President, Academic portfolio; providing leadership, coordination, and operational support for academic priorities within the portfolio. The academic area works collaboratively with Deans, Associate Deans, academic leaders, Schools, and institutional partners to advance planning, program and policy alignment, implementation support, and issue resolution, contributing to academic quality, student success, and RRC Polytech’s broader strategic goals. 

WHAT YOU WILL DO
The Assistant to the Associate Vice President, Academic is accountable for providing confidential administrative support to the Associate Vice President, Academic in a wide range of activities including: academic operations, preparation of correspondence and presentations, budgeting, issues management, strategic initiatives, editing and formatting of proposals and various documents, coordinating calendars and meetings, building relationships with both internal and external stakeholders by communicating in a positive, professional manner. 

The incumbent ensures the effective operation of the Associate Vice President’s office by directing and maintaining the flow of work, triaging situations, coordinating the Associate Vice President’s schedule, manage shifting priorities with relative independence, knowing when to consult with the Associate Vice President, facilitating communications with a broad range of stakeholders. 

The incumbent works with highly confidential information on a regular basis including preparation of correspondence related to portfolio labour relations issues such as grievances and student issues.

WHAT YOU WILL BRING

• Certificate or diploma in office administration, business administration, or a related field; an equivalent combination of education and administrative experience may be considered
• Significant experience providing administrative support to a leader in a complex office, post-secondary, public sector, or service-focused environment
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Experience coordinating meetings, preparing agendas, taking minutes, tracking action items, calendar management and following up on deliverables
• Excellent written communication skills, including the ability to draft, edit, proofread, and format professional documents with attention to detail
• Excellent verbal communication and interpersonal skills, with the ability to provide quality customer service in a professional manner to diverse internal and external stakeholders
• Strong organizational and time-management skills, including the ability to manage competing priorities, meet deadlines, and respond to changing needs with relative independence
• Demonstrated expertise in maintaining the flow of work, triaging situations, tracking tasks and deliverables ensuring deadlines are met, delegation occurs where needed
• Experience handling confidential and sensitive information with discretion, sound judgment, and professionalism
• Ability to work collaboratively in a team environment and manage conflicts.
• Demonstrated commitment to equity, diversity, inclusion, accessibility, and creating respectful working and learning environments
• Experience building a respectful workplace culture that promotes diversity, learning and continuous improvement

NICE TO HAVE

• Openness to using AI tools as relevant to role specific work
• Familiarity with AI tools and willingness to adopt new technologies
• Experience working in a post-secondary, public sector, or unionized environment.
• Experience using enterprise systems such as Colleague, Maestro, HUB, SharePoint, or similar administrative systems
• Experience supporting recruitment, onboarding, student services, academic administration, or committee work
• Experience coordinating events, workshops, meetings, or training sessions
• Experience supporting inclusive practices, accessibility considerations, or Indigenous engagement initiatives in an administrative role

WHY WORK WITH US

At RRC Polytech, we believe our people are our greatest assets. We offer supportive, inclusive workplace where you can grow, contribute and thrive.

• Salary Range for this position:  $57,020 - $76,304 per annum
• Generous Paid Vacation: full-time employees accumulate a minimum of 15-days vacation per year, increasing to 30 days with service, while full-time Instructors accumulate 44 days per year. Information on casual and part-time vacation accrual is outlined in the Collective Agreement or the Terms and Conditions for Excluded Employees as applicable
• December Break: employees receive time off with pay during the period between Boxing Day and New Year's Day
• Defined Benefits Pension Plan: Employer and Employee contributions to future retirement benefits
• Comprehensive Benefits: Including Health and Group Life insurance, Long Term Disability, employee & family assistance program, mental health support up to $1,000, and a robust Health Care Spending Account
• Inclusive Leave Programs: Wellness, maternity, adoptive, and parental leave, as well as ceremonial, cultural, religious and spiritual leave
• Growth and Recognition: Professional development, professional licensing and fees coverage, and severance pay on retirement 

CONDITIONS OF EMPLOYMENT

• Applicants must be legally entitled to work in Canada
• This position may be required to work evenings and/or weekends
• This position may be required to travel
• Incumbent must provide a current and satisfactory Criminal Records Check

LAND ACKNOWLEDGEMENTS

RRC Polytech campuses are located on the lands of the Anishinaabeg, Ininiwak, Anishininwak, Dakota Oyate, and Denésuline, and the National Homeland of the Red River Métis. 

We recognize and honour Treaty 3 Territory Shoal Lake 40 First Nation, the source of Winnipeg’s clean drinking water. In addition, we acknowledge Treaty Territories which provide us with access to electricity we use in both our personal and professional lives.