Privacy Impact Assessment (PIA) Specialist - Senior

Overview

Privacy Impact Assessment (PIA) Specialist - Senior-EHR / Pb4P. Description: The purpose of this procurement is to acquire Senior Privacy (PIA) Specialists to provide dedicated privacy subject matter expertise to assist with supporting privacy matters related to a number of key Information Technology projects including, but not limited to provincial Electronic Health Record (EHR) initiatives, Provincial Viewers, Pb4P initiatives.

Must haves

• Minimum of 5 years’ health privacy experience conducting privacy impact assessments on medium to high complexity projects
• Minimum 5 years’ direct operational level privacy experience preferably in a health sector and/or IT environment
• Minimum 5 years’ experience developing privacy policies and procedures, requirements or controls
• Holds an undergraduate or graduate degree in health, policy, IT, security, law or a related discipline
• Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset.
• Familiarity with OntarioMD EMR certification
• Familiarity with EMR or HIS infrastructure, design, and data flows
• Familiarity with API functionality and management

Responsibilities

• The Senior Privacy Impact Assessment (PIA) Specialist will lead and support various initiatives, include, but not limited to:
• Develop privacy policies and procedures
• Conduct privacy impact assessments for low to high complex initiatives
• Investigations of privacy incidents, patient inquiries, and privacy requests as required
• Identify and assess privacy risks
• Provide privacy advisory support to business teams
• Lead and/or participate in Agency, regional or provincial committees or project teams as the privacy Subject Matter Expert
• Develop strong relationships with various internal and external stakeholders to foster a culture of privacy
• Respond and provide advice and legislative interpretation for information and access requests, consent management requests, complaints or inquiries, appeals and privacy issues under the Personal Health Information Protection Act, 2004 and the Freedom of Information and Protection of Privacy Act
• Support privacy program projects and activities to improve the efficiency and effectiveness of the Privacy Office
• Develop and deliver privacy training for the Agency
• Other duties as required

Desired Skills

• Completion of a university undergraduate or master’s degree in health, policy, IT, security, law or a related discipline
• Demonstrated knowledge and experience of access and privacy requirements and practices, preferably related to the health and public sectors
• Recognized security certification or designation is an asset
• Excellent knowledge of privacy and security concepts, trends, and issues. This will include an understanding of their impact on business processes, as well as skill with interpretation and communication of principles and compliance requirements
• Knowledge and ability to interpret Ontario’s Personal Health Information Protection Act, 2004 (PHIPA)
• Knowledge and ability to interpret Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA)
• Analytical skills to understand the current and future access and privacy implications of policies, decisions and business initiatives
• Thorough understanding of “privacy-by-design” and best practices
• Experience with conducting and/or providing oversight for Privacy Impact Assessments and Privacy Threshold Assessments, including developing privacy requirements, risk mitigation plans, corporate policies and developing and/or delivering training content
• Knowledge of technology architecture and infrastructure, digital health solutions and services, enterprise and corporate IT including information and cyber security preferred
• Working knowledge of digital health technologies and information security industry standards
• Excel in a fast-paced and project focused environment
• Exceptional analytic and creative problem-solving abilities
• Good understanding of related disciplines, such as IT system design, policy development (privacy or security), business architecture, legal processes, Freedom of Information administration, business analysis, risk management, project management
• Knowledge of Information Technology concepts and processes that impact the protection of personal information, including (but not limited to) Internet tools, system interfaces, information security, information architecture and data flows
• Excellent Communication skills both verbal and written, and strong stakeholder engagement skills
• Time Management, with the ability to manage tight deadlines and prioritize multiple projects

Criteria

1. Minimum 5 years’ health privacy experience conducting privacy impact assessments (PIAs) on medium to high complexity projects
2. Minimum 5 years’ direct operational level privacy experience in a health sector and/or IT environment or both
3. Minimum 5 years’ experience in developing privacy policies and procedures, requirements, or controls
4. Minimum 5 years’ experience drafting and reviewing privacy requirements for data sharing agreements
5. Experience with PHIPA (including HINP/ESP) and prescribed statuses is an asset
6. Familiarity with API functionality and management
7. Familiarity with EMR or HIS infrastructure, design, and data flows

Deliverables

Deliverables include, but are not limited to:

• Conduct/complete Privacy Threshold Assessments and associated documentation
• Conduct/complete Privacy Impact Assessments and associated documentation
• Provide Privacy Consultation on a diverse range of complex, multi-stakeholder health privacy issues and IT initiatives throughout the product/service development and deployment life cycle
• Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
• Review and advise on agreements, including data sharing agreements

Additional Terms

Term : The term of this Engagement Assignment is 252 Business Days, with an option to extend for up to 252 days at the Agency's discretion. The Engagement Assignment may also be extended for unused Business Days at the Agency's discretion.

The resource will comply with Agency policies and procedures.

The Agency's systems cannot be accessed from outside the province of Ontario, and Agency assets including laptops and related equipment cannot be removed from the province of Ontario, without prior written approval.

Assignment Type: These positions are currently listed as "Hybrid". The resources under this request will be required to work onsite as per Hiring Manager sole discretion.

Knowledge Transfer Details:

• The candidate to develop knowledge transfer (KT) plan and obtain approval from Hiring Manager at least two weeks prior to the end of the agreement, and will include:
• Documented outcomes from any regular status meetings, analysis, targets, workshops, etc. where key deliverables are developed and/or shared
• Walkthrough of the deployments underway, assignments in the queue, go lives
• Program health, status, issue, risk and change logs
• Full knowledge transfer will be provided to the appropriate Agency team member(s) after KT plan has been approved
• All documentation and artifacts will be shared by the resource as part of KT protocol.
• All KT must be completed 2 days prior to contract end date to allow sufficient time for remediation of any identified gap