Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D

MANNARINO Systems & Software Inc. is a leader in providing safety-critical systems, software, hardware and certification engineering services to the aerospace, defense, space, simulation & power generation industries.Our customer base is very large, covering traditional aerospace companies as well as new and exciting markets, including electric propulsion, Urban Air Mobility, Unmanned Aerial Vehicle and autonomous flight.The MANNARINO culture is focused on high quality, hard work, professionalism and teamwork within a highly respectful, motivating atmosphere geared towards long-term business growth.As a member of our team, you will benefit from:a comprehensive group insurance and RRSP plana flextime policy with paid overtimediscretionary bonusesa fitness reimbursement programother office perks such as catered weekly lunches and free hot beverages (espresso, coffee, hot chocolate and tea)regular company outingsCareer Opportunity and Primary Roles / Responsibilities
We are looking for a Project Coordinator / Administrator to help engineering teams stay organized and on track while working on gas turbine control system projects.This role does not perform engineering design. However, the successful candidate will work closely with engineering and project leaders and must be comfortable coordinating technical projects, terminology, schedules, issues, and deliverables.Your main responsibilities include:Maintain project plans, schedules, milestones, dependencies, and status in OnePM or equivalent project-planning tools.Coordinate monthly project statusing and ensure that schedule updates are received from project leads.Track overdue activities, upcoming milestones, risks, actions, and dependencies across multiple gas turbine controls projects.Support sprint-planning activities, recurring project execution meetings, project prioritization reviews, and strategic-planning meetings.Coordinate estimation sessions, including invitations, required participants, action tracking, and follow-up.Maintain Jira milestones, due dates, issue metadata, dashboards, and reporting views.Coordinate recurring Jira issue-intake reviews and follow up on aging or overdue issues.Prepare and maintain monthly forecast-versus-actual cost reports and investigate significant variances with project leads.Track and follow up on timesheets.Support budget tracking, quotations, purchase requests, purchase-order creation, supplier follow-up, and purchasing status.Prepare materials and dashboards for governance and project review meetings, and maintain decisions and action items.Support quarterly readiness and achievement reviews, including preparation and upload of required evidence.Keep project information, shared documents, team pages, distribution lists, and access permissions current.Create and follow up on IT and tool-access requests for team members.Proactively follow up with project leads, engineers, suppliers, procurement, and support functions to obtain missing information and close overdue actions.Required Competencies
College diploma or bachelor's degree in project coordination/management, or a related field, or equivalent relevant experience.Advanced Excel skills, including PivotTables, XLOOKUP, SUMIFS, conditional formatting, charts, data validation, and forecast-versus-actual reconciliation.Hands-on Jira experience, including filters, dashboards, issue maintenance, bulk updates, milestone or release tracking, and reporting.Experience maintaining project schedules in OnePM, Microsoft Project, Primavera P6, or a comparable planning system.Experience with cost tracking, timesheet reconciliation.Ability to coordinate recurring governance meetings and maintain action, risk, issue, and decision logs.Strong organizational, coordination, and written and verbal communication skills.Ability to manage multiple priorities across parallel projects and independently own recurring reporting and follow-up cycles.Additional Desired Competencies
Experience with SAP CATS, document-management systems, SharePoint, and Microsoft Teams.Familiarity with Agile or Scrum delivery;
Scrum Master training or experience is an asset.CAPM, PMP coursework or formal project-coordination training is an asset.Experience working with engineering leads, suppliers, procurement and finance.Highly organized, detail-oriented, proactive, solution-focused, and comfortable working with technical leaders.Miscellaneous Requirements
The work model is hybrid (at least 3 days at the office in Montreal).Professional proficiency in spoken and written French is mandatory.This position is open only to Canadian citizens and permanent residents currently residing in the Montreal area.Knowledge of English is required to communicate and work with customers outside the province of Quebec. / La connaissance de l'anglais est requise pour communiquer et travailler avec nos clients situés à l'extérieur de la province de Québec.At MANNARINO, we believe that passion and a desire to learn is crucial. Diversity of thought and experiences leads to innovative solutions and creativity. This is why we would like to encourage all those interested to apply.We are an equal opportunity employer. All applicants will be held in strict confidence. Only those selected for interview will be contacted.
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