Full Time Admin Assistant

Job Responsibility: As an Administrative Assistant, you will be responsible for maintaining, organizing, and safeguarding our records. You will use your customer service and administrative skills as you take on the responsibility for facilitating various administrative tasks to ensure efficient office operations Why you'll love working here:

• Celebration and Recognition programs
• Comprehensive health and dental benefit plans
• Opportunities for career advancement
• Employee Assistance Program
• Employee perks and exclusive offers

What you'll do:

• Facilitate and receive courier services, including the preparation of outgoing mail.
• Perform faxing, filing, and photocopying to collate manuals and documents as required.
• Order and maintain office supplies to ensure availability for daily operations.
• Respond professionally and courteously to calls and electronic communications from funders, staff, clients, and families.
• Coordinate efforts between Medical Records and staff to ensure seamless information flow.
• Manage and maintain client files, ensuring accuracy and confidentiality.
• Prepare, collect, and audit charts from community staff to maintain organizational standards.
• Organize client files for offsite storage according to retention policies.
• Enter and update employee and client data in computerized systems and databases.
• Maintain office and PPE inventory, organizing supply rooms for accessibility.
• Organize and schedule meetings for Upper Management, ensuring efficient use of time.

• Manage multiple tasks in a fast-paced environment while maintaining accuracy and meeting deadlines.
• Booking and scheduling meeting rooms to accommodate various departmental needs.
• Perform general office duties as required to support daily operations.
• Undertake additional responsibilities as required including special projects

What you bring:

• Two years of administrative or office experience
• Intermediate typing and software skills in Microsoft Office
• Superior Customer service skills
• Ability to effectively communicate both through oral and written mediums in English- other languages may be an asset
• Ability to demonstrate compassion, tact and diplomacy when interacting with clients and their families

Time Type: Full time Join us as we continue our 40-year tradition to help people live better and provide the most compassionate care possible! Join a winning team and let's succeed together! ParaMed Home Health Care accommodates the needs of job applicants throughout its recruitment and selection processes upon request.