Virtual Office Administrator

Job Responsibility:

TLDR:

Role : Virtual Office Administrator

Location : Remote, open to any Canadian resident

Term : Contract position (October 2024 - January 2026)

Team Size : ~60

Experience : Ideal candidate would have admin experience at a public accounting firm

Salary Range: $45K - $60K (CAD)

More Details : visit liveca.ca/careers

WANT MORE INFO?

LiveCA LLP is one of Canada's largest online Chartered Professional Accounting firms with a community that spans from coast to coast.

Reimagining the accounting industry and accounting firm culture - our vision is for every individual on the LiveCA team to find fulfillment not only in their professional endeavours but also to feel supported in enjoying their pursuits outside of work.

Our core values are a reflection of the people who make up our team. When your personal values align with ours, you'll find yourself more excited about the work you do.

- Empathetic- Humbly Confident- Collaborative- Adaptable- Growth Oriented

ABOUT THE ROLE

As a Virtual Office Administrator you will be responsible for delivering a client-centric journey with a focus on creating a great client experience that results in strong and lasting client relationships. To succeed in this role you will be responsible for (but not limited to) the following:

- Finalization and timely filing of federal and provincial returns, including corporate year ends (and related tax returns), personal tax returns, and T4/T5/T3 returns.- Proofread and final review of formatting of financial statements.- Ensure required authorization and tax forms are completed accurately and submitted to the appropriate agency.- Maintain electronic filing system- Update client details and staff allocations with the firm's CRM and job management system.- Coordinate system access/subscription transfers for cancel client jobs- Provide high quality support to both our team internally and to our clients, as needed, through our ticketing system.- Complete and submit applications for various CRA and provincial agency account registrations (i.e.: WCB, EHT, sales taxes) as needed- Provide coverage for colleagues as needed- Contribute to innovation, which may include initiating process improvement, documenting new or updated procedures, developing standardized templates and collaborating with the larger team on such initiatives.

WHAT WE'RE LOOKING FOR*

- Experience with Mac OS, cloud accounting and tax software programs is considered an asset- Experience with Google Suite of applications is considered an asset- Excellent verbal and written communication skills- Ability to work both independently, with little supervision, but willing to ask questions or obtain assistance when needed- You're skilled in learning new programs and systems- You have strong organizational skills and an ability to multi-task competing priorities- You have a passion for excellent client services- You have excellent interpersonal skills and demonstrated ability to work effectively with others towards a common goal

* we recognize that the best person for the job may not tick all these boxes. All applications will be reviewed (by a human) to determine relevant experience/education.

WHY LIVECA

- Remote Friendly and Flexible Schedule: at LiveCA you are not tied to specific office hours. Our team has autonomy over when and how they work, as long as their team and clients continue to be supported.- PTO : 3 weeks vacation and 3 floating holidays per year for cultural or personal events that don't fall within the statutory holiday calendar. All employees start with 10 paid Sick/Mental Health days.- Benefits: Extended health benefits and an additional $2000/year Health Spending Account for any other needs.- Tech stipend: of $150/month for at-home office/tech expense that falls outside of the equipment LiveCA provides to all employees.

IMPORTANT INFORMATION

LiveCA is an equal-opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We encourage applications from all qualified candidates and will strive to accommodate applicants' needs throughout the recruitment process. If selected to move forward, please email Voir email sur ca.edajobs.com with the nature of any accommodation(s) that you may require.

Job Type: Contract