Mail Clerk - 59003

We are seeking two detail-oriented and organized Mail Clerks to join an on-site document filing and digitization project based in Vancouver, BC. In this 100% back-office role, you will be responsible for preparing, scanning, indexing, and securely storing physical records to support operational transition initiatives. You will work closely with internal teams to ensure all digital documents are archived accurately, efficiently, and in full compliance with data privacy standards.

Mail Clerk I – Document Digitization Project
Position Type: Contract (Approximately 4 months / 17 weeks)
Location: Vancouver, BC (Granville St) – 100% On-site
Schedule: Monday to Friday, 9:30 AM – 5:30 PM (Full-time, 37.5 hours/week)
Compensation: $19.23
Openings: 2

Advantages
Corporate Exposure: Gain direct experience supporting high-priority operational workflows within a premier Canadian financial institution.
Comprehensive Onboarding: 1 week of dedicated, paid training to ensure you are comfortable with equipment and workflow standards.
Focused Environment: 100% back-office, internal-facing role with no external customer-facing or inbound call center duties.
Consistent Routine: Fixed weekday daytime hours (9:30 AM – 5:30 PM) with no weekend, shift rotation, or overtime requirements.
Streamlined Hiring Process: Single-round remote phone interview with immediate feedback and onboarding.

Responsibilities
Document Preparation & Digitization: Prepare physical branch paperwork and records for digital conversion; operate office hardware (photocopiers, Ricoh scanners) to scan files into the digital archive.
Quality Assurance: Review scanned and digitally filed records to verify image quality, proper indexing, and full alignment with business standards.
Records Management: Securely organize, file, and store physical paperwork in designated locations following scanning procedures.
Internal Communication: Attend daily project touchpoints (approximately 1 hour per day) and provide regular status updates to management teams via email and phone.
Risk & Privacy Compliance: Handle confidential customer data with strict adherence to privacy policies, operational guidelines, and employee conduct standards.
Health & Safety Adherence: Comply with on-site workplace health and safety protocols (including wearing required PPE/face coverings in designated branch areas).
Operational Flexibility: Flag emerging operational risks or scanning discrepancies promptly and adapt to changing project priorities as needed.

Qualifications
Education: High School Diploma or equivalent.
Experience: Minimum of 2 years of professional working experience in an office, clerical, or corporate environment.
Technical Skills:
Hands-on familiarity with office hardware, specifically digital scanners and multifunction copiers.
Proficiency with Microsoft Office tools (Outlook, Teams, Excel).
Core Competencies:
Exceptional organizational skills with strong attention to detail.
Proven ability to work independently in a focused, process-driven setting.
Clear verbal and written communication skills for reporting and team coordination.
Asset / Nice-to-Have: Prior experience in records management, document filing, or large-scale document scanning projects.

Summary
If you are interested int he Mail Clerk position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.