Executive Assistant

PWM is seeking a detail-oriented and proactive Executive/ Personal Assistant to provide high-level administrative and personal support to senior executives (e.g., CEO, COO, or General Manager). This role requires exceptional organizational, communication, and multitasking skills, as well as the ability to thrive in a fast-paced manufacturing environment.
You will play a critical role in ensuring the efficiency of executive operations, managing schedules, coordinating projects, and handling sensitive information with professionalism and confidentiality.

Key Responsibilities:
Manage complex calendars, appointments, and meetings across time zones
Coordinate and prepare materials for executive meetings, presentations, and reports
Act as a liaison between executives and internal/external stakeholders
Handle confidential information with discretion
Screen and prioritize emails, calls, and correspondence
Draft professional communications, reports, and presentations
Coordinate with departments including production, engineering, sales, and HR
Organize internal and external meetings, including agendas and minutes
Arrange domestic and international travel, including flights, accommodations, and itineraries
Manage expense reports and travel budgets
Support executives with personal scheduling and errands
Manage personal appointments and special projects
Assist with event planning and personal commitments as required

Required Qualifications:
Certificate or Diploma in: Business/ Office/ Executive Office Administration, Administrative Professional Programs, Office Management
3-5+ years of experience as an Executive Assistant, Personal Assistant, or similar role
Strong written and verbal communication abilities
High level of discretion and professionalism
Adaptability and resilience under pressure